School Office Administrator

School Office Administrator & Co Registrar Salary: £35,000 - £41,000
Based in Ravenscourt Park, West London
Office Based Role

Hours: Term Time Only - 9am - 5pm

An independent preparatory school in West London is seeking a professional, organised, and approachable School Office Administrator & Co Registrar to join their busy and welcoming School Office. This is an exciting opportunity to be part of a thriving school community, supporting the smooth day-to-day running of the school while playing a key role in the admissions process for Reception pupils.

Key Responsibilities

Provide administrative support to ensure the smooth day-to-day running of the School Office
Act as a first point of contact for pupils, parents, staff, and visitors
Handle enquiries in person, by phone, email, and video with discretion and excellent customer service
Manage incoming calls, redirect queries appropriately, and ensure accurate message-taking
Oversee and maintain the School's Management Information System (iSAMS), including attendance, pupil records, reporting cycles, and data accuracy
Update school calendars and coordinate communications, including weekly parent mailings
Support the administration of whole-school events such as photographs, vaccinations, and uniform fittings
Prepare correspondence and maintain accurate records to a high standard, ensuring confidentiality at all timesAdmissions (Reception - Co-Registrar Duties)

Manage enquiries and the admissions process for Reception entry
Organise Open Mornings, including bookings and parent engagement
Coordinate interview schedules, prepare offer letters, manage admissions documentation and liaise with feeder nurseries and previous schools for references and safeguarding information
Support on boarding of new pupils and communication with incoming parents
Provide First Aid support when required and assist with additional administrative tasks as neededExperience required:

Previous school administrative experience, within an education setting
Excellent communication and interpersonal skills with a warm and approachable manner
Strong organisational skills with the ability to manage multiple tasks and deadlines
High level of discretion, professionalism, and attention to detail
Confidence using Microsoft 365 (Outlook, Word, Excel, PowerPoint) and digital systems
Experience with school systems (e.g. iSAMS)
Ability to remain calm under pressure and handle sensitive situations effectivelyBenefits include:

Pension - Contributory - 5% employee / 6 % employer
Term time only-Working 34 weeks in the year + 5 inset days and 14 additional days agreed with the Head
Cycle to work scheme
Employee Assistance Program
Subsidised lunchHuntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK