Receptionist/Administrator

Receptionist/Office Administrator
Nottinghamshire - Easy access off of the M1
Permanent, full time role working 37.5 hours per week
8-4pm/8:30-4:30pm/9-5pm - open pattern
Up to £28,000 per annum depending on experience

SF Partners are recruiting on behalf of a client for a professional and highly organised Receptionist & Office Administrator to join their Nottingham Head Office team.

This is a dual-purpose role combining front-of-house reception duties with wider office administration and facilities coordination responsibilities. You will be the first point of contact for visitors and calls, while also playing a key role in ensuring the smooth running of the office environment, supporting compliance, health & safety, HR administration, and general operations.

The position requires someone proactive, reliable, and confident managing a varied workload in a busy office setting.

Key Responsibilities

Front of House / Reception:
Act as the first point of contact for all visitors, providing a welcoming and professional reception service
Manage visitor sign-in/out procedures in line with company policies
Maintain reception and communal areas to a consistently high standard
Handle incoming calls, directing enquiries appropriately and taking accurate messages
Make outgoing calls when required
Maintain daily logs of key personnel onsite for contact and safety purposes

Office & Facilities Management:
Act as the first point of contact for facilities issues, maintenance requests and repairs
Liaise with landlords, contractors and service providers to resolve issues efficiently
Coordinate maintenance works and site visits, minimising disruption to business operations
Ensure meeting rooms, kitchens, and welfare areas are well maintained and fully stocked

Office Supplies & Procurement:
Manage office stationery, consumables, and business card ordering
Maintain inventory levels and ensure timely replenishment
Work with approved suppliers to ensure cost-effective purchasing and stock control

Administration & Internal Support:
Provide administrative support to HR, including document preparation and general assistance
Support Credit Control and Purchase Ledger teams with correspondence and updates when required
Assist with vehicle-related administration including contracts and service documentation
Coordinate meetings, room bookings, and refreshments
Carry out general office administration including filing, scanning, photocopying, and data entry

Post & Courier Management:
Receive, sort, and distribute incoming post efficiently
Prepare and dispatch outgoing post
Arrange and track courier deliveries as required

Health & Safety & Compliance:
Act as the designated Health & Safety contact for Head Office
Support Health & Safety audits and ensure documentation is maintained in line with ISO standards International Organization for Standardization
Attend Health & Safety meetings and represent Head Office updates and actions
Track and follow up on Health & Safety actions and compliance requirements
Maintain risk assessments and associated compliance documentation

Person Specification:

Confident communicating with stakeholders at all levels
Strong customer service and interpersonal skills
Highly organised with excellent time management and prioritisation ability
Able to work independently and take ownership of office operations
Calm, methodical, and solutions-focused under pressure
Professional, discreet, and able to handle confidential information appropriately
Flexible and adaptable to changing priorities
Strong team player with a collaborative approach
Competent user of Microsoft Office
Detail-oriented, conscientious, and reliable

If this role is of interest, please get in touch today with your updated CV. This role would be suitable for any candidates immediately available, or those on a notice period