Company Secretarial / Corporate Governance Contractor
6 month contract
London
Hybrid (3/2) flex on this.
Financial services
Day rate
A leading American financial services institution is looking to hire an experienced Company Secretarial / Corporate Governance professional to support its Corporate Secretary’s Office on an initial 6‑month maternity cover, starting as soon as possible.
While the role supports a Paris‑based team, candidates may be based in London, working closely with senior stakeholders across the business.
This is a hands‑on governance support role, ideal for someone with broad company secretarial experience who is comfortable operating in a fast‑paced, highly regulated environment.
Key Responsibilities:
Meeting Preparation & Logistics
- Assist in planning and organizing recurring governance and internal meetings.
- Prepare, assemble, and distribute meeting materials, including agendas, presentations, Chair’s notes, and supporting documents.
- Oversee meeting logistics such as room reservations, virtual meeting links, and required technology.
- Ensure appropriate lead times and reminders for all stakeholders involved.
- Schedule routine meetings with Management and key Stakeholders for the Corporate Secretary and governance-related committees.
- Manage updates, conflicts, and rescheduling as needed.
Document Management & Records Organization
- Maintain and organize shared folders and governance archives to ensure documents are easily accessible and properly stored.
- Help track versions and maintain document integrity.
- Support the implementation of best practices in records management
Support for Corporate Governance Processes
- Assist with the annual verification questionnaire process, including data collection, tracking responses, and follow-up.
- Support the preparation of annual reports and required internal or external submissions.
- Help manage the Power of Attorney (POA) database, ensuring accuracy and timely updates.
- Coordinate signatures, notarizations, and document execution workflows.
- Assist with ad hoc governance projects and compliance initiatives.
- Manage and distribute requests received in the shared mailbox and/or Blueprint.
- Perform additional administrative tasks as required to support the Corporate Secretary’s office.
Candidate Profile
- Proven experience in a Company Secretarial / CoSec / Corporate Governance role, ideally within financial services or a regulated environment
- Strong experience with document execution, POAs, and corporate records
- Confident minute‑taker with excellent attention to detail
- Organised, proactive, and able to work autonomously
- Comfortable managing multiple stakeholders across different jurisdictions
- Able to start as soon as possible.
If this role is of interest – apply for more details.