Owen Reed is looking for a Senior Legal PA for a top law firm in London.
This is a 12-month fixed-term contract opportunity supporting the Property Litigation team.
Owen Reed is seeking an experienced and highly organised Senior Legal PA to join the Legal Operations team within the Legal Support Services department of a leading law firm. This is a Partner-focused role supporting senior fee earners, requiring exceptional organisational skills, technical excellence and a proactive, client-focused approach.
The Role
As Senior Legal PA, you will provide high-quality administrative, operational and coordination support to Partners and senior fee earners, ensuring smooth management of client matters, billing, travel, business development activities and wider team support.
Key Responsibilities
Fee Earner Support
- Act as the first point of contact on behalf of fee earners, managing calls, emails, correspondence and meeting requests
- Provide proactive and advanced international diary management across multiple time zones
- Prepare materials and briefing information for client meetings and support follow-up actions
- Support fee earners with expense claims
- Assist with supervisory responsibilities and wider business support requirements
Matter Management
- Support the smooth running of the client and matter lifecycle in line with documented procedures
- Work closely with onboarding and compliance teams to ensure all required documentation is completed and stored correctly
- Support compliance relating to new matters, retainer letters, conflict checks, searches, CDD and KYC
- Maintain electronic and hard copy filing protocols
- Ensure timely closure and archiving of inactive matters
Financial Management and Billing Support
- Support billing processes, financial information and matter setup
- Coordinate WIP lists and billing activities on behalf of Partners
- Monitor time recording and billing against estimates
- Support the management of unpaid bills and liaise with Credit Control
- Ensure disbursements, invoices and payments are issued accurately and promptly
Travel Management
- Manage routine and complex travel arrangements through the Firm’s in-house provider
- Prepare itineraries and supporting documentation
- Support travel expense processing and business case preparation
Business Development
- Support preparation of client presentations and materials
- Organise client events, including breakfasts, lunches and dinners
- Manage CRM updates, referrals and contact lists using InterAction
Delegation and Team Collaboration
- Collaborate with Legal PAs, Business Administrators, Document Production and internal support teams to delegate work effectively
- Support process improvements and contribute to operational efficiency
- Provide support across Legal Operations teams as required
- Promote teamwork, flexibility and a supportive team environment
- Support the Firm’s core values and actively engage with Equity, Diversity and Inclusion initiatives
Skills and Experience Required
- Previous experience in a senior legal administrative or Senior Legal PA role within a legal environment
- Strong understanding of compliance and matter management processes
- Excellent time management skills with the ability to manage multiple priorities
- Experience managing complex diaries across multiple stakeholders
- Exceptional attention to detail and accuracy under pressure
- Highly organised and able to work effectively within structured compliance frameworks
- Strong IT skills, including MS Office and business management systems
- Experience using client contact databases, matter management systems and billing platforms
- Excellent written and verbal communication skills
- Strong interpersonal skills and ability to work collaboratively across teams
- High levels of discretion and ability to manage confidential information appropriately
- A proactive, flexible and solutions-focused approach