The Corporate Real Estate Co-Ordinator role within the Group Property Team, is to efficiently administer the operation of a global real estate portfolio and the execution of related transactions against professional best practice, local statutory and customary requirements. Ensuring that the property portfolio aligns with stated business objectives and CRE and workplace strategy.
Executing all property transactions and prerequisite steps, across the Group properties, within assigned regions. Based on key critical-date information with other data and information, work directly or in partnership with 3rd party property advisors and suppliers, to co-ordinate corporate real estate transactions in line with business needs.
Key Responsibilities:
- To administer existing tenancies, review and negotiate the renewal and acquisition/disposal of leases, rent reviews and fit out / reinstatement schedules, as required and according to critical dates.
- Accountable for all Property Transactions and milestones for property in various regions, globally.
- Ensure that the workplace and related governance process is adhered to.
- Prepare Needs Assessments for locations from internal data. Validate workplace requirements with local leaders, arranging meetings to understand requirements in detail as well as local / regional markets.
- Initiating Market searches with 3rd party brokers, other service providers or directly.
- Reviewing options with the local teams to establish shortlist options.
- Where required arrange viewings for local teams, connecting where appropriate property advisors.
- Obtain additional budget requirements (IT, Fitout, Furniture, Changes, potential Reinstatement etc.).
- Preparing financial analysis and comparisons to lead decision making.
- Work with advisors or negotiate with landlords to achieve best lease terms in line with business needs.
- Develop, prepare and submit financially based business cases for approval. Once approved collate all documentation.
- Review lease agreements and liaise with legal teams (Internal or External) & 3rd party property brokers for lease drafting amendments, approval and signing.
- Support execution of orderly transitions of operations to any new premises, overseeing projects from time to time. Provide support with reinstatement negotiations and oversight for properties within respective regions.
- Delivery of the best value outcomes from property leases, approaches and negotiation.
- Work closely with Property Administrator to ensure all records are kept updated internally and with associated property advisors.
- Coordinate any other real estate and workplace related activities/transactions within the assigned region.
- Produce reports, key metrics, and contribute to budgeting processes during the year.
- Be a regular contributor to property strategy responsible for the planning, distribution, and quality of work
- Deal with queries and build relationships to effectively work with stakeholders across functions and divisions and build strong supplier relationships.
- Collaborate with other team members, as appropriate, to achieve effective knowledge transfer and application.
Stakeholders:
All colleagues, Finance Teams, Global Operations Directors, Executive Leadership Team.
Financial Accountability:
Ensure suppliers are approved and set up in line with PO payment process and be a point of contact for internal finance and accounts payable, to facilitate the approval and timely payment of rent and other invoices, raising queries where necessary. Contribute to budgeting processes during the financial year and work to meet budget parameters.
Qualifications and Experience:
- 3+ years working experience, ideally in a similar corporate real estate and workplace role.
- Proven influencing skills and ability to work collaboratively, both upwards and at peer level, with functional and business colleagues.
- Ability to use own initiative, and with strong organisation capabilities and focus on attention to detail.
- Strong negotiation skills.
- Flexible approach to adjust role as the position develops.
- Excellent written and verbal communication skills.
- Strong financial analysis skills.
- Proficient with Microsoft Office products, particularly MS Excel, Word, Powerpoint.