We’re looking for a highly organised and detail-focused Bid Coordinator to join our Preconstruction Team, supporting the delivery of high-quality PQQs, tender submissions, and bid documentation across a range of construction and infrastructure projects.
This is a key coordination role within a fast-paced bidding environment, where accuracy, communication, and the ability to manage deadlines are essential.
What you’ll be doing:
- Coordinating the full bid process from ITT receipt through to submission, post-tender, and handover
- Managing document control, including registers, filing systems, and version control
- Reviewing ITT information to identify requirements, actions, and deadlines
- Issuing tender information to internal teams and tracking progress
- Writing, reviewing, proofreading, and formatting tender responses
- Supporting the preparation and submission of PQQs and bid documents
- Managing client portals and electronic document systems (EDMS)
- Coordinating NDA processes and ensuring compliance with procedures
- Arranging meetings, preparing agendas, and producing minutes and action logs
- Maintaining deliverables trackers and bid progress reporting
- Supporting the creation of CVs, capability documents, and presentations
- Maintaining CRM systems and bid libraries
- Liaising with internal teams to ensure deadlines and submissions are met
- Providing general administrative support to the Preconstruction Team
What we’re looking for:
- Experience in a Bid Coordinator / Bid Assistant role (construction experience preferred)
- Strong organisational skills and excellent attention to detail
- High standard of written English, spelling, grammar, and formatting
- Ability to manage multiple deadlines in a fast-paced environment
- Strong communication and coordination skills
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
- Experience with CRM systems or document management tools advantageous
- Proactive, adaptable, and team-focused approach
Why apply:
- Work on major UK construction and infrastructure bids
- Fast-paced, collaborative preconstruction environment
- Strong pipeline of high-profile projects
- Clear opportunities for career development and progression
If you’re a detail-driven professional looking to build your career in construction preconstruction and bidding, we’d love to hear from you.