Repairs Administrator

To provide advanced administrative support to the Mechanical (Water) Team within a PFI healthcare environment. The role is responsible for ensuring accurate data management, effective coordination of tasks, and supporting compliance with water safety and operational processes. The postholder will play a key role in maintaining system integrity, supporting service delivery, and enabling efficient communication between internal teams and subcontractors.

Key Responsibilities

* Provide dedicated administrative support to the Mechanical (Water) Team

* Accurately input, update, and manage data within CAFM systems (training provided)

* Log, track, and monitor reactive and planned maintenance tasks

* Support the management and administration of water risk assessments

* Coordinate and distribute works to engineers and subcontractors

* Liaise with internal teams, engineers, and external subcontractors to ensure timely task progression

* Take and distribute minutes from meetings, ensuring actions are clearly recorded and followed up

* Support the planning and organisation of meetings as required

* Maintain accurate records and documentation in line with contractual and compliance requirements

* Provide general administrative support to the wider FM team as required

* Assist with ad hoc duties and provide cover for colleagues during periods of absence

Skills & Experience

* Previous experience in an administrative role, ideally within Facilities Management or a similar environment

* Strong organisational skills with the ability to manage multiple tasks and priorities

* Excellent attention to detail and data accuracy

* Proficient in Microsoft Office, particularly Excel and Outlook

* Experience using CAFM systems (desirable, training provided)

* Strong communication skills, both written and verbal

* Ability to work independently and as part of a team

* Confident in liaising with stakeholders at all levels

Personal Attributes

* Proactive and self-motivated

* Professional and confident in approach

* Able to work under pressure in a fast-paced environment

* Strong problem-solving mindset

* Flexible and adaptable to changing priorities

Additional Information

* This role operates within a live healthcare environment and requires a high level of professionalism and compliance

* The postholder may be required to support additional areas of the business as needed