Executive Assistant

An excellent opportunity has arisen for an experienced Executive Assistant to support a senior Director within a fast‑paced and professional environment. This role requires a confident, highly organised EA who can proactively manage competing priorities while handling sensitive information with absolute discretion.
Your new roleYou will provide comprehensive EA support to the Director, acting as a key point of contact both internally and externally. This is a varied role where no two days are the same and where initiative, attention to detail and strong organisational skills are essential.
Key responsibilities will include:

Proactively managing projects and liaising with internal and external stakeholders for updates
Acting as a key liaison between the Director and relevant contacts
Screening, prioritising and managing emails, calls and correspondence
Managing and maintaining the Director's contact database
Handling confidential personal and corporate information with discretion at all times
Managing electronic and paper filing systems, databases, guest lists, spreadsheets and membership subscriptions
Creating and editing presentations and documents
Proactively managing the Director's diary and ensuring full preparation for daily commitments
Scheduling meetings, appointments and ensuring all relevant materials are available
Taking meeting minutes and following up on actions
Coordinating travel arrangements, bookings and itineraries
Managing couriers, mailings and ad hoc collections or deliveries
Managing budgets and processing invoices
Handling incoming calls on behalf of the Director
Supporting with any additional tasks as required
What you'll need to succeedTo be considered for this role, you will have proven experience operating as an EA at senior level within a fast‑paced environment. You will be confident, proactive and able to manage multiple priorities effectively.You will also bring:
Previous senior‑level EA experience (essential)
Strong administration skills with a methodical and organised approach
A collaborative mindset and strong team‑working ability
Excellent communication and interpersonal skills
Exceptional attention to detail and organisational skills
The ability to present written information clearly and logically
The confidence to use initiative and work independently
Strong prioritisation skills and the ability to multitask
A proactive, hardworking attitude with the ability to meet deadlines
Strong IT skills, including Microsoft Word and Excel
A high level of discretion and professionalism at all times

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)