Purchase Ledger Controller

Job Title: Purchase Ledger ControllerReporting To: AP & AR Supervisor
Role Purpose:The Purchase Ledger Controller is responsible for the effective administration of the Purchase Ledger, ensuring accurate and timely processing of invoices and payments in accordance with company policies and procedures. The role supports cash flow management, maintains strong supplier relationships, and provides reliable financial information to management and external stakeholders where required.
Right to Vary Job Description:This job description reflects the role as currently defined. The organisation regularly reviews job descriptions to ensure they accurately reflect the duties being performed or to incorporate operational changes. Reviews will be conducted in consultation with the post-holder. While agreement will be sought on reasonable changes, the organisation reserves the right to amend the job description in line with the role's grade and business requirements following consultation.
Key Objectives:

Administer the Purchase Ledger with accurate and timely ERP postings in line with company policy
Ensure effective communication with suppliers and internal stakeholders regarding invoices, queries, and payments
Work closely with the AP & AR Supervisor to deliver consistently high-quality outputs and strong service levels.
Contribute to continuous improvement initiatives within the Finance functionKey Duties & Responsibilities:Purchase Ledger & Payments

Process purchase order, manual invoices and credit notes, obtaining appropriate authorisation in line with company policy.
Prepare weekly and ad-hoc payment runs in line with supplier terms and cash flow forecasts
Process payment runs through the ERP system and banking platform, and distribute remittance advice.
Ensure all bank statement payments are accurately posted and reconciled
Maintain a high level of on-time payments and retain records for payment practices reporting
Supplier & Internal Liaison

Work closely with the Purchasing team to resolve invoice and pricing queries
Manage supplier correspondence and complete supplier statement reconciliations
Handle pro forma invoices, unallocated payments, and supplier returns
Manage aged GRNI balances, deferment statements, and petty cash where applicable
Forecasting, Reporting & Compliance

Forecast monthly payments inline with operating cashflow targets, providing weekly updates
Provide accurate information to management and external stakeholders when required
Support internal and external audits by providing documentation and explanations
Maintain accurate filing and scanning of all purchase ledger documentationProcess Improvement & Team Support

Maintain up-to-date process documentation for the role
Support cross-training within the Finance team to ensure resilience
Assist the AP & AR Supervisor with business improvement initiatives, ad-hoc analysis, and projectsGeneral Responsibilities

Contribute to the overall effectiveness and reputation of the Finance function
Ensure effective communication at all levels of the business
Adhere to all company policies, procedures, and internal controls
Maintain a safe, compliant, and efficient working environment
Ensure optimal use of systems, equipment, and resources
Demonstrate flexibility, including working longer hours during peak periods where necessary
Participate in project teams and cross-functional initiatives as requiredWhat you need to do now

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