Founder's Assistant, STOIX
Hybrid UK-based.
Salary flexible, depending on experience.
We are STOIX, an executive search firm placing senior leaders (CEO, CCO, COO, CFO and beyond) across the UK, Europe, and the United States. We are small, ambitious and allergic to ego. Our work blends rigorous search with video-based candidate presentations, content-led client acquisition and a genuine obsession with doing the basics brilliantly.
We are hiring a Founder's Assistant to work directly with the founders and to support the wider STOIX team. This is not a traditional assistant role. The right person will own the fundamentals (diary, travel, meetings, events) to a very high standard, and then push further into finance, operations and most importantly, the use of AI to automate and improve the quality of everything we do. We are heavy users of Claude.
What you will own
- Diary, travel and meeting management for the founders. Keeping the business moving, prepared and on time. Planning client meetings, candidate interviews, team off-sites, and events.
- White glove, high-value engagement with clients, candidates and senior executives. How we show up in every interaction matters. You will be a trusted point of contact who makes people feel looked after from the first email to the final follow-up.
- AI and automation. You will use Claude and other tools every day to draft emails, summarise calls, prepare briefing packs and cut out repetitive admin. No prior expertise needed. Curiosity and a willingness to experiment are essential.
- Finance support. Invoicing, expenses, light reporting, and liaising with our accountant. You will learn the numbers side of a small consultancy business.
- Operations. Helping us run better. Tools, processes, onboarding, vendor management, whatever needs sharpening.
Who you are
- Smart, curious, driven and organised. You get quiet satisfaction from a well run calendar and an inbox under control.
- Genuinely interested in AI. Not as a buzzword. You have played with Claude, ChatGPT or similar in your own time and you want a role where that curiosity is a core part of the job.
- A clear writer in English. You know how to draft a tidy email and keep things concise.
- Reliable with the basics. You follow through, you close loops, you do not drop balls.
- Comfortable working remotely and independently, with the flexibility to come into the office from time to time. We trust people to get on with it.
- Right to work in the UK.
- We are open on seniority. If you are early in your career and hungry, we want to hear from you. If you are a seasoned assistant ready for something more expansive, we want to hear from you too. Attitude matters more than years.
Our values
These are the four values that guide everything we do at STOIX. If they resonate, you will fit in here.
We put People First. We treat clients, candidates, and colleagues like humans, not transactions. We own the Outcome. We take responsibility for results, not just activity.
We commit to Growth. We continually look to grow and improve.
We communicate with Clarity. Honest and proactive communication builds trust.
What you get
A hybrid role with office time to build relationships with the team. Real ownership and scope to shape how it evolves. Direct access to the founders and genuine room to grow into finance, operations, or AI-focused work over time.