Facilities Administrator
Contract: Office and Production
Location: Bolton, BL5 1EE
Hours of work: 40
Contract Type: Permanent
Job Description
Team player, apart of the RFS Team, overseeing and following through and managing the works requested to completion. Ensuring best practices are followed, following and understanding the client processes and restrictions.
Key Responsibilities
- Print and allocate all maintenance and escorting jobs for southern sites to engineers and subcontractors
- Reassign workload to Tony when engineers are on annual leave
- Allocate all New Works RFSs
- Close off all RFS jobs, including adding labour hours and comments
- Regularly monitor the system to identify and manage outstanding jobs
- Ensure ticket statuses and details are accurate and up to date
- Request quotes from contractors
- Raise purchase orders (POs) for subcontractor callouts, engineer-related items, and client-issued POs
- Manage all purchase orders through to invoicing and act as the main point of contact between contractors and Accounts
- Handle and progress day-to-day queries from customers, service desk, and contractors
- Respond promptly to customer calls and emails
- Deal with general enquiries from client staff and contractors
- Contact suppliers to expedite orders or resolve discrepancies
- Prepare quotes and issue them to the client and Client FM for approval
- Assist with revising RAMS (Risk Assessments and Method Statements)
- Support site inductions
- Write work authorisations
- Book jobs in with sites (temporary responsibility)
Professional and Personal Competencies/Qualifications
Raise and receipt purchase orders (POs)
Coordinate small works projects
Work effectively as part of a team
Utilise reporting tools and CAFM systems
The Company
ISS is a global leader in workplace and facilities management, helping organisations create environments where people and businesses can thrive. We partner with clients across sectors—from healthcare to finance—to deliver smart, sustainable solutions that improve everyday experiences.
We’re proud to be an inclusive employer, committed to diversity, wellbeing, and supporting the Armed Forces community.
As a Disability Confident employer, we’re committed to making our recruitment process accessible. If you require any adjustments, please contact our Resourcing Team—we’ll be happy to support you.
Join ISS and be part of something bigger.