About De Pinna:
De Pinna Notaries is a leading specialist Notarial practice with a history spanning 250 years. Located in the City of London and the West End, De Pinna has an enviable client portfolio comprising around a third of the FTSE 100, some of the largest multinational companies, and high net worth individuals.
Role: Office Assistant
Location: 18 King William Street, London, EC4N 7BP
Reporting to: Practice Manager
Working Hours: 9.30am – 5.30pm Monday to Friday (with flexibility around these times to meet deadlines and requirements of the role). This is an office-based role.
The Role:
This is an exciting opportunity to join our fast-paced firm as an Office Assistant to provide efficient administrative and operational support to ensure the smooth day‑to‑day running of the office, while also supporting internal projects such as process improvements and business initiative
Key Responsibilities:
· Provide general administrative support, including post, scanning and filing.
· Reception duties including meeting and greeting clients.
· Courier duties including delivering sensitive documents to clients and between offices.
· Support the wider team with ad-hoc tasks as required.
· Monitor and order office supplies and ensure the office is kept tidy and organised.
· Support the delivery of internal projects.
Skills & Experience:
Essential
· Strong organisational skills with the ability to manage multiple tasks and prioritise.
· Competent IT skills including Microsoft Office and Excel.
· Strong verbal and written communications skill.
· The right to work in the UK.
Desirable
· Experience working in a small office or team.
· Experience working with databases.
Personal Attributes:
· Detail-oriented with a well-organised approach to work.
· Flexible and adaptable, with a positive “can-do” attitude.
· Ability to work as a part of a team or independently in a proactive and responsible manner.
· Ability to take constructive feedback on board and a strong desire to learn.