About De Pinna:
De Pinna Notaries is a leading specialist notarial practice with a history spanning 250 years. Located in the West End and the City of London, De Pinna provides notarisation, legalisation and translation services and has an enviable client portfolio comprising around a third of the FTSE 100, some of the largest multinational companies, and high net worth individuals.
Role: Trainee Notary Public (Legal Training Contract)
Location: Southwest House, 11a Regent Street St. James's, London SW1Y 4LR and Birchin Court, 18 King William Street, London EC4N 7BP. This is a full-time office-based role (no remote/working from home).
Reporting to: Training Partner
Working Hours: Monday – Friday 9:30am – 5:30pm (with flexibility around these times to meet deadlines and requirements of the role).
The Role:
To support the day-to-day work of the notarial practice while undertaking the academic and practical training required to qualify as a Notary Public in England and Wales, and subsequently a Scrivener Notary, in accordance with the requirements of the Faculty Office.
Training and experience will be gained in areas of notarial practice, including but not limited to:
· Private Client work;
· Company and Commercial work;
· Specialist foreign language and jurisdiction specific work.
Key Responsibilities:
1. Legal Knowledge
· Provide support to Fee Earners with their daily workloads, by way of undertaking elements of fee
earning work under supervisions and with administrative support.
· Draft and amend Notarial certificates, Board Resolutions, Affidavits and other legal documentation in
English and relevant foreign languages
· Conduct client file opening procedures, including identity verification and due diligence (AML/KYC).
· Deputise for principals in their absence passing urgent enquires to senior colleagues for guidance.
· To keep up to date with all relevant developments in law and regulation.
2. Client Management
· Provide excellent service to clients, in a timely and professional manner, always presenting a positive
image of the firm.
· Handle routine client and third-party enquiries and communications wherever possible.
· Develop and maintain good client relation skills, gaining client’s confidence and the confidence of
referring lawyers, accountants and other professionals.
· Deal with translation service providers and other third party support as may be necessary.
· To assist in the promotion, development and marketing of the firm.
3. Financial and Matter Management
· Understand and following billing arrangements.
· Ensure billing is accurate and done on a daily or weekly basis.
· Ensure all information is entered accurately and promptly in the CRM system.
· Maintain accurate records of all notarised documents and files in the CRM system.
· Ensure data is only retained as per firm guidelines.
4. Risk Management
· Comply with the Firm’s Policies, procedures, risk management and information security controls.
· Adhere to the Firm’s Policies and Procedures and to adhere to professional standards.
· Comply with all rules and regulations applicable to notarial practice.
5. Training & Qualification
· Undertake the required academic study and practical training to qualify as a Notary Public.
· Maintain training record during the Training Contract.
· Attend any academic or training courses as may be required by the Training Partner and successfully
pass or complete the same.
· Maintain progress in line with agreed development plans and regulatory timescales.
Experience Required:
Essential Skills
· English to a native/near native level.
· At least one other modern European language to native / near native level, preferably German or
Polish.
· LLB degree (2:1 or higher)
· Intention to qualify as a Notary Public in England and Wales.
· Fully computer literate with good knowledge of various software packages e.g. MS Office.
· The right to work in the UK.
Desirable
· Legal background or experience within a legal or professional services environment.
· Understanding of regulatory and compliance requirements in professional practice.
Key Skills and Personal attributes to include:
· Proven ability to perform effectively under sustained pressure, managing high workloads while
consistently meeting deadlines.
· Strong organisational and time-management skills, with the ability to prioritise tasks efficiently.
· Exceptional attention to detail, ensuring accuracy and high-quality output.
· Excellent interpersonal skills, with the ability to build effective working relationships.
· Strong written and verbal communication skills in English (and other relevant languages).
· Receptive to feedback, with a proactive approach to continuous learning and development.
· Able to work both independently and collaboratively, demonstrating initiative and accountability.
· Strong commercial awareness and business acumen.