Job description:
Job Title: Office Secretary / Receptionist
Job Type: Temporary to Permanent
Location: Basildon
Start Date: Immediate start required
Pay Rate: £13.50 – £14.50 per hour
Company Overview
A well-established engineering and manufacturing business are looking for an Office Secretary/Receptionist to join their team.
Working Hours
Monday to Friday: 08:30 – 17:00
Role Overview
An opportunity has arisen for an Office Secretary / Receptionist to join the Administration Department. This role requires a proactive and organised individual who can manage front-of-house responsibilities alongside a variety of administrative tasks.
Key Responsibilities
- Answer and manage incoming telephone calls, transferring via Microsoft Teams
- Prepare, type, and format correspondence and documents
- Organise meetings, events, and travel arrangements
- Monitor and respond to voicemail messages
- Order office consumables as required
- Welcome visitors, manage sign-in procedures, and direct them appropriately
- Ensure meeting rooms are prepared, including refreshments for client meetings
- Arrange internal lunches and external reservations when needed
- Handle incoming and outgoing post
- Distribute electronic communications
- Maintain accurate filing systems, including digital document management
- Support transition to a paperless office environment
- Keep Outlook contact databases up to date
- Ensure reception area remains clean and presentable
- Provide general office administration support
- Carry out additional ad hoc duties as required
Knowledge & Experience
- Strong numeracy and communication skills (written and verbal)
- Proficient in Microsoft Office 365, particularly Word
- Confident in producing professional documents and correspondence
- Good typing speed and accuracy
- Relevant administrative training or qualifications preferred
Personal Attributes
- High level of confidentiality and discretion
- Willingness to take responsibility and accountability
- Strong communication skills and team collaboration
- Open to feedback and continuous improvement
- Adaptable and responsive to change
- Able to work both independently and as part of a team
Organisational Fit
The successful candidate will demonstrate strong professional integrity and align with a collaborative, team-focused working environment.
This is an excellent opportunity for someone seeking an immediate start with the potential for a long-term position.