HR Administrator
Location: Brentwood Office
Reports to: HR Advisor
Purpose of the Role:
The HR Administrator provides comprehensive administrative and operational support to the Human Resources function.
The role is responsible for maintaining accurate employee records, supporting HR processes across the employee lifecycle, and ensuring all HR activities are delivered efficiently, confidentially, and in compliance with Company policies and employment legislation.
The HR Administrator plays a key role in ensuring the smooth running of day-to-day HR operations and acts as a first point of contact for routine HR queries.
Key Responsibilities
HR Administration & Records
- Deliver accurate and timely HR administration
- Maintain employee records in BambooHR, ensuring GDPR compliance
- Process lifecycle changes (starters, changes, promotions, leavers)
- Prepare HR documents (contracts, offer letters, variations)
- Conduct regular data audits for accuracy
Onboarding & Offboarding
- Prepare offers and complete pre-employment checks (references, RTW, DBS)
- Manage onboarding (IT setup, access, inductions, paperwork)
- Support offboarding (update systems, issue leaver docs, notify payroll)
HR Systems & Reporting
- Maintain BambooHR data accuracy and confidentiality
- Support HR reporting (headcount, absence, turnover)
- Assist with audits and compliance reporting
- Produce month-end payroll reports
- Identify process improvements
Employee Support
- First point of contact for HR queries
- Escalate complex issues where needed
- Support employee relations admin (docs, meeting coordination)
Projects & Ad Hoc
- Support HR projects and initiatives
- Order office supplies and staff uniforms
Performance Indicators (KPIs)
- Accuracy and timeliness of HR admin
- Turnaround times for documentation and onboarding
- Compliance with GDPR and policies
- Quality of employee and manager support
- Accuracy of absence tracking
- Contribution to process improvements
Key Competencies
- Attention to detail
- Confidentiality and integrity
- Organisation and time management
- Strong communication
- Customer-focused approach
- Teamwork
- Adaptability