Office based in Banbury, Oxfordshire - Hybrid working - One day work from home after probation
35 Hours Per Week - Flexible start time, 5pm finish
Salary up to £29,000 per annum DOE
We are looking for a Finance Administrator to assist in supporting the team for payroll preparation, invoicing and data management. Strong experience with Microsoft Excel is required, while knowledge of accounting software will be beneficial, full training will be provided.
NOTE - This position would suit someone looking to progress in an admin based role, rather than financial or accounting.
Role Purpose: To assist in the smooth operation of contractor’s payroll, Responsible for the processing of supplier invoices.
Roles and Responsibilities:
- Raise and submit client invoices in accordance with client’s terms and conditions.
- Request and chase client Purchase Orders
- Review and reconcile differences between monthly plan invoices/bills and an accounting system.
- Raise and process travel invoices.
- Resolve payment queries and escalate to Team leader where required.
- Manage email inbox for Purchase Orders/Invoices/timesheets/expenses and other external emails coming in.
- Making sure the bills and invoices are recorded in the accounting system accurately allowing us to prepare the financial reports showing accurate figures.
- Request and chase Umbrella and limited Company Invoices
- Carry out cross referencing checks between Current Contractor report and Payroll report.
- Check limited Company details on Company house and ensure Limited bank accounts are detailed on invoice.
- Raise Bacs template in preparation for Team leader to process for payment.
- Updating procedures for invoicing the clients in line with their requirements
- Send remittance advice slips.
- Suggest changes or improvements to increase efficiency and cost reduction.
- Manage petty cash.
- Adhere to company financial procedures and policies.
- Any other reasonable task as required by the Business.
Required Qualifications/Skills
- Knowledge of accounting software ideally Xero
- Excellent attention to detail.
- Solid understanding and experience in Office 365 applications (specifically Word, Excel, Outlook) is essential.
- Strong literacy and numeracy skills
- Excellent communication skills (verbal and written)
- Planning and organisational abilities, able to prioritise workload accordingly and work to tight deadlines.
- Ability to remain calm under pressure.
- Team Player