About the Company
We are looking for a dependable and detail-focused O&M Administrator to join our clients growing team. This role has a strong focus on the production, coordination, and quality assurance of O&M manuals, supporting successful and compliant project handovers across construction projects.
About the Role
You will work closely with project teams, subcontractors, and clients to ensure that O&M documentation is accurate, complete, well-structured, and delivered on time. This is an excellent opportunity for someone with a methodical approach, a strong eye for detail, and an interest in developing their career within document control and information management.
Responsibilities
- Coordinating, collating, and quality-checking O&M manuals and handover documentation
- Managing incoming documentation from subcontractors and consultants, ensuring it is logged, reviewed, and processed promptly
- Reviewing as-built information and O&M content to ensure compliance with project and client requirements
- Carrying out quality assurance checks, including non-technical reviews of O&M manuals
- Extracting and organising information to complete equipment schedules and asset registers
- Managing actions, tracking outstanding information, and closing tasks in line with project deadlines
- Maintaining project information systems and tools to ensure records are accurate and up to date
- Identifying missing, incorrect, or non-compliant information and escalating issues where necessary
- Supporting continuous improvement by providing feedback on systems and processes
- Communicating with clients and subcontractors via email, phone, and online meetings
- Supporting and assisting with training or guidance for new team members when required
Required Skills
- Highly dependable, organised, and able to work to deadlines
- Detail-oriented, with a strong focus on quality and accuracy
- Confident managing documentation and data in a structured, logical manner
- Comfortable communicating with internal teams, clients, and subcontractors
- Methodical, proactive, and able to work on their own initiative
- A “completer-finisher” with a questioning and quality-driven mindset
Preferred Skills
- Desirable experience (but not essential):
- Experience working with O&M manuals, document control, or handover documentation
- Construction industry background, ideally with an understanding of M&E
- Familiarity with document management or information control systems
Pay range and compensation package
Salary up to £30,000 per annum, depending on experience
Clear progression opportunities within a supportive and growing team
Training and development to build skills in O&M, quality assurance, and information management
A collaborative environment that values accuracy, reliability, and continuous improvement