Our client are a reputable consulting and engineering firm with offices worldwide. This position will provide administrative and accounting support to the business’ growing site investigation, remediation and environmental management practice areas, and interacts directly with the internal / business’ billing and accounting staff, as well as with clients, vendors, and subcontractors, as needed.
* Pay: Up to £30,000 / £13.48 per hour
* Working hours: 9am – 5pm, Monday to Friday (35 hours per week)
* Location: Delph, Greater Manchester
* Temporary ongoing position
This position would be well suited for a detail-oriented individual with strong organisational skills, who is flexible and able to deal with a variety of requests and can adapt to changing workloads and priorities.
Main duties in the role:
* Project finance administration and support for Project Managers across the UK & Ireland.
* Project setup – extract relevant contractual information from client contracts or proposals and set up accurate project information in the accounting database (INFOR), including, but not limited to: Accurately enter contract value, budget level, scope of services, fee types, payment terms and proper authorisation from project initiation forms. Verify and/or edit project rate schedules and other data provided by Project Managers. Ensure appropriate mark-ups and invoice templates are in line with contract provisions.
* Review employee expense reports in a timely manner to facilitate payment and processing.
* Within established deadlines, assist in the billing cycle by generating and distributing prebill reports, facilitate edits per the Project Manager’s direction and finalise invoice with required attachments and documentation. Submit invoices to clients via email per contractual requirements.
* Track accounts receivable and accounts payable as needed for project processing.
* Generate project reports, as required.
* Assist in accounts payable process using online supplier portal system – raising POs, processing invoices & project manager liaison.
* Assist in debtors follow up process via emails and telephone calls.
* Oversee project/ proposal numbering system for administrative staffing needs and scheduling.
* Provide ad-hoc support to the project teams as required.
Skills, experience and attributes required:
Essential:
* Experience in accounting, business or finance
* The ability to read and comprehend moderately complex instructions, extract information from contracts and subcontract agreements and correspondence; and the ability to effectively write moderately complex correspondence effectively
* Working knowledge of Microsoft Office and intermediate to advanced proficiency in Excel
* Accurate data entry, writing and editing skills
* Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously
Desirable:
* At least 1-2 years of related project/finance administration experience or equivalent combination of education and experience
* Demonstrated knowledge of project lifecycle, project costing, contract file administration and comprehension of project performance including revenue and profit
* Prior experience with INFOR, Coupa, Infor or similar accounting systems
Please note that Mpeople Recruitment cannot always respond to all applicants due to the high volume of CV's received on a daily basis. Should you not receive a response within 5 working days please accept this as not been successful. Mpeople wish you all the best in your job search
Salary description
£30000.00 - £30000.00 per year