Contract Support Administration

Job Title: Contract Support Administrator
Location: Middlesex (office-based with occasional travel to London site
Permanent role: £33,000 – Hybrid role, 3 days in the office, days from home
Hours: Mon-Fri 8am – 5pm
Perks: On-site parking, dynamic environment, and a welcoming team atmosphere!
We’re thrilled to be working with an incredible company that not only offers amazing career potential but also brings a warm, family feel to the team. This is a well-established global and national business with a friendly, inclusive culture. If you’re experienced in facilities administration or Contract support and thrive in a supportive team, then read on—this role could be just for you!
Your Role: As a Contract Support Administrator, you’ll play a vital part in assisting the Contract Manager with managing administration for ongoing works for client site. This is a fast-paced and rewarding role where you’ll be at the heart of daily operations.
Key Responsibilities:
* Oversee compliance and reactive job administration
* Generate weekly/monthly reports on PPM (Planned Preventive Maintenance) progress and outstanding tasks
* Keep PPMs on track, ensuring SLAs and KPIs are consistently met
* Schedule engineer jobs and organise site visits with clients
* Ensure RAMS are provided for attendance on site.
* Handle annual purchase orders for subcontractors
* Manage shared inboxes and systems for timely response to calls
* Keep customers updated on reactive calls and their progress
* Prepare quotations in line with SLAs
* Place orders with suppliers and subcontractors
* Coordinate works-in-progress and liaise with the finance team
* Support various ad-hoc duties as required
What We’re Looking For:
* Background in facilities management admin
* Ideally you will have experience with Elogbooks or Vantify
* Strong communication and organisational skills
* Ability to stay focused and prioritize in a busy, fast-paced role
* Self-starter with the ability to work independently
If you’re eager to bring your skills to a friendly and dynamic team, we’d love to hear from you! Apply now and get ready to make an impact.
What You Need to Do Now:
If this sounds like the perfect opportunity for you, apply today! Or, if it’s not quite right but you know someone ideal, refer them to us and earn a £100 voucher when they’re placed and pass probation.
If you're interested, please submit your CV. Due to high application volumes, if we don’t contact you within 48 hours, please assume you’ve been unsuccessful on this occasion.
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