Commercial Administrator

Job Title: Commercial Administrator (Passive Fire)
Location: Essex (Hybrid)
Salary: >£33,000 + benefits

We are pleased to be working with a leading specialist contractor in passive fire protection, delivering high-quality fire stopping, fire doors, and compartmentation works across a wide range of sectors including residential, healthcare, education, and commercial projects. With a strong reputation for safety, compliance, and excellence, they pride themselves on their commitment to protecting lives and property through superior workmanship

This role sits within the QS and Estiamting function and plays a key part in supporting operational teams by ensuring works are accurately costed and commercial performance is maximised. You'll work across the FRA contract, using Schedule of Rates (SOR) to protect margin, reduce risk and ensure compliance.

Duties

Reviewing completed works to ensure accurate valuation using NHF Schedule of Rates and agreed contract mechanisms
Updating the repairs/job management system to ensure correct SORs, labour and material costs are applied
Identifying opportunities to maximise value and minimise commercial risk across repairs and maintenance workflows
Reviewing, verifying and supporting approval of subcontractor claims and payments
Raising purchase orders and supporting accurate cost capture
Assisting with commercial reporting, analysis and financial month-end processes
Providing general commercial administration and support to the wider commercial team
Liaising with operational teams, subcontractors and internal stakeholders to resolve commercial queries efficiently
Supporting continuous improvement of commercial processes and documentationExperience

Previous experience in a Commercial Administrator / Assistant Estimator or similar role within social housing repairs & maintenance
Working knowledge of NHF Schedule of Rates (essential)
Experience managing subcontractor costs or payments
Strong Excel skills and confidence producing reports or performance data
Experience using job management systems
A thorough and meticulous approach with excellent attention to detail
The ability to manage deadlines, multitask and work on your own initiative
Strong administration and numeracy skillsBenefits:

25 days holiday (plus bank holidays) + Paid Christmas Shutdown
Hybrid working
5% employer pension contribution
Healthcare
Training and development opportunities
Flexible, family friendly working environment
Team/company events and competitions