HR Administrator - Apprentice

About Us:
The Rehability UK Group is a dynamic and innovative family of companies driven by the vision of our founder. We have grown from a base in the West Midlands, where we still have our Head Office in Birmingham, to include services across the Midlands and in both the South East and South West of England and we are now expanding into Northern England. The Rehability UK Community division is focussed on the West Midlands and the M25 corridor.
We support over 600 adults across a range of settings and employ around 1200 people across the country. These figures are not static, as the Group continues to develop and open new services.
Rehability UK is a leading Specialist Healthcare provider for Mental Health, Learning Disability, Autism, Brain Injury Rehab and Children's Services. Our services and the people who work in them exist to help the people we support to live their best possible lives. They are at the heart of all we do, whether we are working directly with them or working the support teams, such as HR, training and finance.
Healthcare isn’t and shouldn’t be a box-ticking exercise. We do the things we do because they add value, practicality, and happiness to the lives of the people we care for.
Role Purpose:
This role provides comprehensive administrative and operational support across the Human Resources function. The People Administration Apprentice is responsible for managing employee lifecycle documentation, including contracts, variations, onboarding and leaver processes, while ensuring compliance with legal and organisational requirements. They support recruitment activities, sponsorship licence administration, right to work and DBS checks, occupational health referrals, and employee benefits administration. The role also oversees HR reporting, system support (such as Sage), and acts as a key point of contact for HR queries.
Key Responsibilities:
People Administration
* Process paperwork related to variation of contracts for exiting employees, ensuring compliance with legal and organisational requirements.
* Prepare and distribute HR-related documents, such as employment contracts, variation of contract letters.
* Produce regular management reports
* Support the implementation of systems relating to the function, for example Sage.
* Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews, and conducting background checks, when instructed.
* Support the management of the sponsorship license and records related to sponsorship staff.
* Administer employee benefits platform.
* Serve as a point of contact for employees regarding HR-related questions, concerns, and requests for assistance.
* Facilitate communication between employees and the People Function, and escalate issues as needed to ensure timely resolution.
* Promote a positive work environment and organisational culture by fostering employee engagement and morale.
* Manage queries in the general HR Inbox, escalating to the People and Sponsorship Advisor when required. Support in right to work checks and DBS applications. Submission of Occupational Health referrals
* Adding new starters to platform, Review of routine employee letters, including probation and invitation letter. Ensuring sickness records, and maternity / paternity records are up to date, e.g. on the sickness absence tracker
Benefits:
* Blue light card – We’ll cover your registration fee for the first 2 years (£5), giving you access to discounts across hundreds of retailers and services
* Access to our Employee Assistance Programme - Free, confidential support on a range of topics including mental health, wellbeing, legal advice, and financial guidance
* Access to our Employee Benefits Platform which offers:
* Online GP on demand
* Access to EAP
* Free TAX calculator
* Access to discounts for over 150 retailers
* Detailed information on your pension provider
* Pension Scheme
* Accessible lift in the office for easy access to upstairs
* Completion of a Level 3 HR Support Apprenticeship (CIPD Level 3 standards)