The Administrative Assistant/Receptionist reports to the HR/Office Manager and provides efficient administrative, clerical, and reception support to ensure smooth day-to-day operations.
1. Reception & General Administration
Perform daily administrative tasks including data entry, filing, copying, and document preparation
Answer and direct calls, take messages, and greet visitors professionally
Manage incoming/outgoing mail, emails, and communications in line with company policies
Maintain organised filing systems and office records
Schedule meetings, manage calendars, prepare agendas, and take minutes
Support all departments with clerical tasks as needed
Order and maintain office supplies, PPE, and resources
Handle invoices, purchase orders, and basic financial records
Ensure office security, maintenance, and readiness for inspections
2. Human Resources Support
Maintain employee records, staff rosters, and HR systems
Support recruitment: handle enquiries, distribute job postings, schedule interviews, and process applications
Prepare new starter documentation and onboarding checklists
Maintain training records and staff development materials
Order ID cards, name badges, and business cards
Provide general HR administrative support to management.
3 . Administrative Support to Leadership
Assist with scheduling board and management meetings
Prepare and distribute meeting documents (agendas, reports, minutes)
Record and distribute meeting minutes
Support contract administration and renewals
4. Foundation & Database Support
Maintain donor and database records
Process contributions and generate acknowledgements
Support reporting, tracking, and correspondence related to donations and memorials
Assist with organising board and trustee meetings
5. Fundraising & Business Development
Support tendering processes and business correspondence
Assist in organising and coordinating business development and fundraising events
OUR REQUIREMENTS
Two verifiable work or study related references - a must
No sponsorship requirement (we don't provide sponsorships at the moment)
How to Apply:
If you feel you are the right person for this role, please apply today through CV Library.
Verity Healthcare is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
We are committed to equality, diversity and inclusion and welcome applications from all walks of life. As part of our commitment to the Disability Confident scheme, we actively encourage applications from individuals with disabilities and long-term conditions. If you require any reasonable adjustments at any stage of the recruitment process, please let us know.
Our Commitment to Safer Recruitment: Verity Healthcare is committed to safeguarding and promoting the welfare of our clients. As part of our safer recruitment process, all successful applicants will be subject to a thorough vetting process, including:
Enhanced Disclosure and Barring Service (DBS) check
Verification of qualifications and experience
Comprehensive reference checks, including a recent employer reference
Right to work in the UK verification
Salary description
£25000.00 - £27000.00 per year