Buying Administrator (12 month FTC)

TJX Europe

At TJX Europe, every day brings new opportunities for growth, exploration, and achievement. You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritises your development. Whether you're working in our Distribution Centres, Corporate Offices, or Retail Stores-TK Maxx & Homesense, you'll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX team-a Fortune 100 company and the world's leading off-price retailer.

Job Description:
Job Summary
To provide high quality and efficient administrative support to the Buying Team including PO writing, Flow of goods, Vendor meetings and support, create and run department reports, sample coordination and any other ad hoc duties.

Key Responsibilities
Purchase orders:
Create, review and transmit purchase orders (POs) in an accurate and timely manner
Track all POs for status & visibility, managing POs throughout the supply chain and updating / partnering with Buyers / Merchandising regularly - updating systems where necessary
Partner with your department analyst to ensure department priorities are met
Working closely with the operational teams to ensure purchase order amendments are closely managed from start to finish
Ensuring all amendments (Dates changes, Class / Cat, Cost and Retail) are actioned and updating Buying and Merch teams
Proactively cross checking R1 V R2 Retail changes
Owning visibility of PO flow and assist with necessary extensions and/or cancellations - keeping buying team updated
Actioning documentation for Retail & Cost amendment forms and obtain the required approvals
Logistics vendor support
To build strong relationship with all contacts in the business for the BA role (VMF, Logistics, BWS, Finance, IT, Merchandising, Marketing)Buyer support:
Manage new vendor set up, collating all vendor details, and send necessary manuals to vendor
Log Buyers weekly itineraries and assist Buyers in preparing for their market week on a Monday, this will include running and manipulating the on order and sales reports to the buyers needs
Coordinate, prepare and anticipate all necessary needs / information (pre and post) for internal and vendor meetings, including room bookings, reporting, trend reports / mood boards
Process internal invoices on Oracle
Deliver special projects as assigned or directed throughout the week based on Buyer's needs
Attend vendor visits alongside buyers to build and maintain vendor relationships, developing a strong understanding of the buyers role
Partner with Buyers and Merchandising on visits to our stores / comp shops to stay in tune with direction of the department and deliver insight/findings to buyers partnering with business partnerSample coordination:
General office maintenance, ensuring department is kept tidy by coordinating all samples are controlled in an effective and timely manner
Owning department sample area, recycling the space as new samples come through by managing the samples 'out' process for department (Charity / Sample sale / Back to vendor)
Arrange samples for marketing, Ensuring Marketing samples are tracked in and out
Liaise with vendors to ensure timely and appropriate delivery of samples
Tracking receipt of samples, location and maintain sample log
Assist in sample sales when necessaryStrategy/Style out preparation
Partner with BMA for smooth operation from start to finish
Request samples from vendors, ensure samples are received, tracked and returned in a timely manner
Partner with AA on department to collate information and print reporting for strategy packs and presentations
Responsible for set up and pack down of samples
Arranging tables, grids, rails and any ad-hoc requests from buyersBuying Operations Support
Champion the team across the business / Be an ambassador for your team and encourage upskilling across the team
Cross functional support - be able to support other teams
Train and upskill new starters to the required standard to maintain the level of service required by Buying Operations
Be flexible to change GMs within Buying Operations to fulfil business needs/personal developmentKey Skills, Knowledge & Experience

Essential
Educated to a minimum of GCSE standard
Able to self-manage daily tasks with a number of constantly changing priorities and multitask in a high volume and fast paced environment while maintaining a positive and professional demeanour
Proven PowerPoint, word, Excel experience
A genuine interest in retail
Independent, able to work effectively without close supervision
Committed, reliable with Excellent attention to detail
Excellent communication skills, both verbal and written
Ability to form and maintain relationships with people on all levels
Proactive, efficient and able to work to deadlinesCore Behaviours
Acts with Integrity
Understands their role and its impact on their business area
Understands the impact of own actions and behaviours on colleagues
Calm under pressure
Demonstrates a "can-do" attitude
Good Team Player
You must have the legal right to work in the country you are applying to.
Closing date: Monday 27 April 2026.
Please note, we reserve the right to close this vacancy early should we receive a high volume of applications.
As proud as we are of our past success, it's our future that excites us most. We strive to provide opportunities for growth, recognition and a competitive salary and benefits package. Share our determination to think bolder and bigger, and be part of our future. We consider all applicants for employment without regard to age, disability, gender, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion or belief and/or sexual orientation.

Address:
73 Clarendon Road

Location:
EUR Home Office Watford GB