Bid Coordinator

Position: Bid Administrator/Coordinator

Location: North London

Salary: up to £40k plus benefits

The company

Our client is part of a large group of companies that operate within the Energy market where they offer their services to Housing Associations and Local Authority's throughout the UK.

Bid Coordinator Role

The Bid Coordinator will play a key supporting role in the development and delivery of winning bids across the business. The Bid Coordinator will work closely with the Bid and Business development team to coordinate all administrative, logistical and document control aspects of the bid lifecycle, from opportunity tracking through to submission and post bid reviews. This is an exciting opportunity to join the business at a pivotal stage of growth. You will help to establish and embed our bid management processes, maintain the bid library and knowledge base, manage deadlines and ensure that every submission is well organised, compliant and professionally presented.

Bid Coordinator Main Duties & responsibilities

Support the Bid & Business Development team throughout the full bid lifecycle , from opportunity identification, qualification and document download to submission and post bid feedback
Maintain the bid pipeline tracker, ensuring opportunities are logged, updated and monitored against deadlines
Download, organise and maintain tender documentation from procurement portals, ensuring all relevant documents are available to the team
Create and maintain bid folders, file structures and document naming conventions for each opportunity
Support the completion of standard selection questionnaires, supplier registration forms and compliance documentation (e.g. Form of Tenders)
Assist with formatting, proofreading and checking responses for accuracy, consistency and compliance
Upload and submit final documents on e-tendering portals, ensuring all instructions, file limits and formatting requirements are followed precisely
Manage the clarification process with the client including making sure the bid team are kept fully up to date with clarifications/document changes etc.
Support teams to prepare for site visits and interviews including presentations and briefing on the team on the Bid Promises
Manage any post submission correspondence with client team, through to conclusion
Support the creation and maintenance of a central bid library, ensuring approved content (case studies, CVs, policies, templates and model responses) is current and accessible
Maintain a register of mandatory company documents and certificates (e.g. insurance, accreditation's, ISO certificates, policies) and ensure they are always up to date for bid use.

Bid Coordinator Skills & Knowledge

Experience in a coordination, administration or support role, ideally within bidding environment
Experience of using portals would be advantageous but is not essential.
Excellent organisational skills, able to manage multiple deadlines, track progress and coordinate inputs from various stakeholders
High attention to detail and accuracy, with strong document control and version management skills
Strong written communication and proofreading ability, with good grammar and presentation
Excellent working knowledge of Microsoft Office (Word, Excel, PowerPoint) and document formatting
Familiarity with e-tendering portals and basic understanding of public sector procurement processes
Proactive and solution-focused, with the ability to spot gaps or risks in documentation or process and raise them early
Comfortable working under pressure and to tight deadlines.

Please click apply to register your interest or contact Gary Sewell for more information (phone number removed)

Applications

If you feel that you have the relevant experience to be successful in this position and would like to find out more please apply online today attaching a copy of your current CV. Alternatively contact us on (phone number removed).

Howells are an Equal Opportunities employer. All applications will be dealt with in the strictest confidence. Howells acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies