Executive Assistant

Introduction

Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.

The Role:

This is a 12 month Fixed Term Contract.

As an Executive Assistant you will provide EA services to Saab UK Chief Operating Officer, Saab Seaeye Managing Director and Saab Seaeye Deputy Managing Director plus other senior executives as required. You will provide an efficient and responsive administrative, organizational and logistical services, including:

Arranging travel, visas (when required) and accommodation

Manage the Head's expenses and official entertainment claims

Dealing with incoming email, often corresponding on behalf of the MD

Diary organization and arranging meetings

Carrying out specific projects and research

Event and Social planning including organisational team building activities

Minute meetings on behalf of the MD

Taking minutes of key meetings

Expected to travel to key meetings in UK and occasionally to Sweden if required

Provide support, when required, at offsite events

Ad hoc support and special projects, when required

Qualifications and Skills:

Essential:

Proven experience as an Executive Assistant at a senior level (preferably for a company with international locations) in an environment requiring tact, judgment and discretion
Flexibility, the role will require some occasional out of hours/weekend working
Adaptable, pro-active and ability to work on own initiative
Communication, negotiation and relationship-building skills
Organisational, IT and Problem-solving skills
Happy to work with ambiguity and willingness to jump into new tasks with enthusiasm
Support to the wider EA community as and when required very occasionally at other UK locations
Leadership and the ability to 'make things happen'
The role is largely an on-site role, but we encourage flexible hybrid working when business needs allow.

Desirable:

Understanding of working within a defence environment would be advantageous
Good knowledge of Microsoft products including PowerPoint and Word
Strong team player with a solution focused approach and a high-quality standard of execution and delivery
Personable and easy to approach
A clear and concise communicator who listens well and is able to flex communication style
Ability to think around problems & get to inventive solutions

By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview