Executive Assistant

Introduction

Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and

The Role:

This is a 12 month Fixed Term Contract.

As an Executive Assistant you will support to our Chief Operating Officer for Saab UK, as well as our Managing Director and Deputy Managing Director for Saab Seaeye, our Underwater Robotics Business.

This role will involve efficient and responsive administrative, organisational and logistical service:

Executive Support

Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones.

Prepare executives for meetings through agenda development, briefings, and document preparation.

Serve as a primary point of contact between the MD for Saab Seaeye, Deputy MD for Seaeye and COO for Saab UK and internal/external stakeholders.

Communication & Correspondence

Draft, review, and edit high-level communications, presentations, and reports.

Handle confidential information with the utmost professionalism and discretion.

Manage email inboxes, flag priorities, and respond on behalf of the Head when appropriate.

Logistics & Operations

Arrange domestic and international travel, including flights, accommodations, transport, and itineraries.

Process expenses related to the Head's activities.

Organise and support during events, board meetings, and leadership meetings, both on and off site.

Project & Office Management

Assist with special projects, research and data gathering, as required.

Maintain records and up to date file keeping.

Collaborate with internal departments to ensure smooth operations and timely execution of initiatives.

Provide support, when required, at offsite events

Ad hoc support and special projects, when required

Travelling to other offices such as London and Farnborough

Qualifications and Skills:

Experience supporting senior executives in a corporate setting.

Exceptional organisational and multitasking skills.

Strong written and verbal communication skills.

High proficiency in Microsoft Office.

Ability to work independently, anticipate needs, and adapt quickly to changing priorities.

Demonstrated professionalism and discretion.

Proactive problem solving

Professional communication

Attention to detail

Confidentiality & discretion

Time and priority management

Relationship building

By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview