We are looking for a versatile and proactive Facilities Assistant to join our Facilities team on a fixed-term basis. This hands-on role combines office operations, facilities management, and administrative support. You will assist the Facilities Manager, help maintain smooth office operations, and be involved in archiving sensitive documents such as wills.
The role includes travel to all our office locations in Birmingham and Solihull.
This position is ideal for someone looking to start or develop a career in facilities management within a corporate and professional services environment.
Key Responsibilities
- Facilities Support: Assist with office maintenance, equipment checks, and day-to-day operational tasks.
- Office Hospitality: Prepare meeting rooms, provide refreshments, and ensure offices run smoothly.
- Archiving Wills: Organise, file, and securely manage wills and other sensitive legal documents.
- Reception Cover: Provide front desk support as needed, answering calls and greeting visitors.
- Support the Facilities Manager: Assist with projects, administrative tasks, and office coordination.
Requirements
- Full driving licence is essential to travel between offices.
- Ability to work onsite across multiple locations.
- Experience handling sensitive or confidential documents (legal or professional experience preferred).
- Flexible, organised, proactive, and customer-focused.
- Strong communication skills and the ability to manage multiple tasks efficiently.
- Available to start immediately and commit to the full 9-month contract.
Why Join Us?
- Work for an award-winning law firm with a reputation for excellence.
- Gain hands-on experience across soft and hard facilities in a professional environment.
- Career growth: A solid foundation for a future in facilities management.
- Join a collaborative, dynamic team that values your contribution.
If you are adaptable, organised, and enjoy a hands-on facilities role with client-facing elements, this is an excellent opportunity to start or grow your career in facilities management in a professional, corporate environment.