Procurement & Contracts Assistant

The Procurement and Contract Assistant supports the effective sourcing, purchasing, and contractual management of goods and services required for calibration operations. The role ensures that equipment, calibration standards, subcontracted services, and consumables are procured in a timely, cost-effective, and compliant manner, while maintaining accurate contract records and supporting supplier relationships in accordance with quality, regulatory, and accreditation requirements.

About the Role•Raise and process purchase orders in line with approved budgets and procurement procedures

•Obtain and evaluate supplier quotations, ensuring technical specifications and calibration requirements are met

•Support the preparation, review, and administration of supplier service contracts, including calibration service agreements, maintenance contracts and business overheads

•Track orders, deliveries, and lead times to support operational planning and minimize downtime.

•Build relationships with new and existing suppliers including face to face meetings

•Setting up supplier SLAs (Service Level Agreement), developing and maintaining Supplier Score cards

•Developing tiers of approved suppliers

•Maintaining supplier database to reduce new and unapproved suppliers

•Maintaining the supplier NCR (None Conformance) procedure for complaints

•Working closely with the customer to understand and fulfill their requirements and attend regular meetings

•Ensure procurement activities comply with internal quality procedures and customer requirements

•Delegation of Authority Audits

•Liaise with internal departments (laboratory, quality, engineering, finance) to ensure needs are clearly defined and fulfilled.

•Occasionally you may be required to perform other tasks which are not included in the above description but are within the capabilities of the individual and where necessary training will be given.

Benefits
Competitive salary
Continuous development and training plan
25 days holiday and the option to buy/sell days
Flexible working options
Access to the Trescal PerksHub
Employee well-being programme
Medical Health Cash Plan
Pension and Life Assurance Scheme
Cycle to work scheme
Gym membership discounts

Requirements

•Must hold a full UK driving license with ability to travel across the UK when required

•Technical purchasing experience with the ability to assimilate technical information

•Excellent understanding of purchasing practices and managing suppliers

•A proven track record in developing a good working relationship with suppliers

•Preferred, MCIPS qualification or working towards

•The ability to work independently and part of a Team

•Excellent telephone manner and communication skills

•Experience of working with minimum supervision in a busy and demanding environment.

•Proven organisational skills and able to perform multi tasks efficiently and in line with specific time lines