Project Administrator

We are seeking an experienced Project Administrator with a strong construction background to join a specialist commercial interior contractor delivering high quality fit out and refurbishment projects. You’ll be supporting projects across the commercial sector, including offices, education and healthcare working in a fast paced, deadline driven environment where quality and collaboration are key. This is a fantastic opportunity to play a central role in project delivery while working closely with the Office Manager and site teams, with clear scope for growth.

The Role:

As Project Administrator, you will provide end-to-end administrative support across procurement, compliance and site operations ensuring projects run smoothly and efficiently. You’ll take ownership of maintaining accurate project records using Procore and 1Breadcrumb.

Key Responsibilities:

* Support tendering and procurement processes, including issuing purchase orders, tracking quotations and verifying delivery dockets

* Reconcile supplier statements and maintain accurate financial records

* Coordinate site documentation, reporting and compliance throughout the project lifecycle

* Liaise with suppliers and subcontractors on pricing, deliveries and issue resolution

* Source and obtain competitive quotes for materials and services

* Assist with resolving delivery, invoice and order discrepancies

* Manage and maintain project documentation (RFIs, submittals, drawings) within Procore

* Oversee subcontractor onboarding, inductions and compliance using 1Breadcrumb

* Track variations, change orders and maintain financial logs

* Support the preparation of H&S files and O&M manuals

* Provide general administrative and commercial support to project and site teams

* Monitor shared inboxes and ensure all correspondence is accurately filed

Skills & Experience:

* Proven experience in construction administration

* Strong working knowledge of Procore (essential)

* Experience using 1Breadcrumb or similar H&S compliance platforms

* Excellent organisational skills with the ability to manage multiple tasks

* High attention to detail, particularly with documentation and cost tracking

* Strong communication skills, both written and verbal

* Proactive, team oriented, and solution focused approach

* Proficient in Microsoft Office 365 (Excel, Word, Outlook)

* Ability to interpret quotations and reconcile against purchase orders and deliveries

Why Work with Us?

* Join a growing commercial construction company with a strong reputation in London

* Be part of a collaborative and supportive team environment

* Stable full-time, permanent role with structured hours (8:00 AM – 4:30 PM)

* Opportunity to expand your role over time and contribute to exciting projects