Location: Hybrid
Salary: FTE £24,000 – £26,500 (£13.19 to £14.56 per hour)
Role Status: 21 hours per week
Closing Date: 5 May 2026
Location: Minimum of 2 days per week from our office in Stroud, Gloucestershire; Preferably working Monday to Thursday but can be discussed at interview
Are you a motivated, forward-thinking person with the ability to provide high quality administrative support
We are looking for a Support Services Officer to work alongside our nurse team to provide administrative support, with a particular focus on managing financial assistance delivered through the Rebuilding Futures Fund.
As a centre of expertise for after-care and support, we have established a successful Rebuilding Futures Fund (RFF), providing financial, practical and emotional support to people of all ages affected by meningitis across the UK.
About the Job
This role includes a wide range of administrative tasks – working with financial systems, maintaining accurate database records, coordinating the ordering of goods and services, and liaising with a variety of stakeholders. You will also communicate directly with individuals and families who have been impacted by meningitis. We are looking for someone who is organised, detail oriented, flexible, and able to demonstrate empathy and compassion for those we support.
Administration:
Act as the primary point of contact for RFF-related work, both internally and externally, liaising with the nurse team regarding decisions and agreed actions.
Provide administrative assistance to the Information and Support Team across all areas of service delivery.
Contribute to the development and delivery of the RFF, including creating and refining processes and procedures.
Process all RFF applications, including conducting initial assessments.
Coordinate the ongoing distribution and monitoring of financial awards.
Support the marketing and promotion of the RFF, including maintaining website content and developing case studies.
Prepare financial and activity reports in advance of monthly RFF panel meetings.
Organise and attend monthly panel meetings and produce accurate minutes.
Conduct desk research and gather information to support the ongoing development of the Rebuilding Futures Fund.
Ensure compliance with Meningitis Now policies and procedures, including data protection requirements.
Carry out other administrative duties as requested by the Helpline and Information Manager.
Data Management:
Follow detailed Salesforce processes and procedures to a high standard of accuracy.
Produce data and reporting relating to the Rebuilding Futures Fund.
Ensure accurate records are kept for all RFF activities in line with data protection policies.
Communication:
Communicate sensitively and professionally with applicants, Therapists, suppliers, and other stakeholders.
Liaise with the Support Team regarding application processing and supporter enquiries.
Share regular updates across the wider organisation on RFF activity and outcomes.
What We're Looking For
Essential Selection Criteria:
Significant experience in an administrative role with strong IT capability.
Experience using a Customer Relationship Management (CRM) database – Salesforce or equivalent.
Experience producing activity and financial reports.
Experience developing and implementing administrative processes and procedures.
Proficiency with Microsoft Office, including Excel.
Essential Skills:
Self motivated, able to work independently and as part of a team.
Excellent written skills, numeracy, and reporting ability.
Strong communication skills with the ability to work sensitively with a diverse range of people.
Ability to handle confidential information with discretion and empathy.
Strong time-management skills, able to meet multiple deadlines and manage competing priorities.
High level of accuracy and attention to detail.
Excellent organisational and planning skills.
Ability to manage a variety of tasks simultaneously.
Comfortable discussing sensitive or difficult topics with people affected by meningitis.
Desirable Selection Criteria:
Experience administering a financial assistance programme.
Experience working within a support based service.
Ready to Apply
Please apply by completing the application form on our HR system – you will be redirected on clicking apply.
Please note that due to using an anonymised recruitment process, only responses to the application questions will be used for shortlisting. If you choose to upload a CV or covering letter, this information won't be seen until after shortlisting has been completed.
Closing date for applications: 9am, Tuesday, 5 May 2026
Interviews: Tuesday, 12 May 2026
*Note: Meningitis Now reserve the right to close this advert early or extend it depending on the number of sufficient applications received. If you are interested, please apply as soon as possible
Salary description
£24000.00 - £26500.00 per year