Administrator

We are looking for a proactive, organized and driven individual to join our ever-growing, successful office team. The successful candidate will work closely with our production facility, commercial team and global agency network supporting a multitude of key aspects from sourcing, procurement, supplier management, shipping and order management.

This is a varied and rewarding role, ideal for someone who is well organized and driven to support an ever-growing business, liaising with suppliers/freight forwarders, managing purchase orders and supporting operational efficiency.

Key Responsibilities

* Raise and issue Purchase Orders and associated documentation.

* Manage order acknowledgements, updating the finance system with expected delivery dates.

* Proactively monitor delivery schedules, liaising with suppliers and internal teams to resolve issues.

* Maintain Purchase Order records and ensure optimal stock levels.

* Maintain supplier records and documentation, including ISO certificates, questionnaires, and insurance documents.

* Create and manage Requests for Quotation (RFQs) and assist with vendor selection.

* Assist with general office procedures, ensuring a professional and safe working environment.

* Organise collections and deliveries with freight forwarders and global agency network.

Requirements

* Excellent organisational skills and attention to detail.

* Experience liaising with third-party suppliers and sub-contractors.

* Proficient in Microsoft Office programs.

* Strong communication and interpersonal skills at all levels.

* Ability to manage multiple tasks and work independently.

* Proactive approach with the ability to resolve issues or escalate appropriately.

* Ability to handle pressure in a calm and professional manner.

* Ability to work independently and/or within a team to deliver results.

* Previous experience in a supply chain processes/management.

* Previous experience working with freight forwarders/global shipping