Administrator

Administrator

Salary: £22.63 p/h (Umbrella rate) 
Contract: 8-week contract with potential to extend
Shifts: 8am – 4pm
Location: Eastleigh

About the Role

The Administrator will provide support to the Operations Manager and local team through efficient and accurate creation of documentation. This will involve assisting with organisation and planning along with all other general admin duties by delivering a professional, business support service to operational and support departments within the organisation.

What You’ll Be Doing:

Ensure that all hours worked by the team are entered into the maintenance management system and produce the required reports for payroll and finance.
Enter data into the maintenance management systems as required by the team.
Provide documentation required for the day to day running of the tram maintenance organisation.
Ensure that all completed maintenance documentation is filed electronically saved and linked to the maintenance management system.
Ensure that all management system records produced by the team are filed and electronically saved.
Production of weekly and monthly KPI reports based on information obtained from the management systems.
Assist supervisors and engineers with roster planning, organisation of training courses, work planning and other administrative duties.
Ensure all data on manual and computerised records are accurate and up to date and provide accurate and timely reports as and when required.
Compose routine letters and memoranda.
Routes or answers routine correspondence not requiring supervisor’s attention; distribution of incoming and arranging outgoing post.
Maintain confidential department records and files as required.
Make meeting and travel arrangements.
Support and assist all departments in the preparation of reports in readiness for meetings, presentations etc. when required.
Controls consumables and stationaries for the office.
Maintains a movement log of all office personnel and distribution.
Perform other relevant tasks within the scope of the role as and when required
What you’ll Need:

Proficient use of computer systems (MS Office) with the ability to learn software programmes easily.
High attention to detail.
Strong organisational skills.
Communication skills.
Methodical approach to planning and organising workload.
Previous administration experience in a depot.
Ready for your next move in the rail sector?

Apply now and join the team that keeps everything on track.

About Ford & Stanley group

Ford & Stanley Talent Services Group are in the business of people and performance. Our mission is to create one million better workdays through facilitating great recruitment, leadership and occupational mental fitness. We support our clients in their most challenging business areas - recruiting, developing and retaining the best talent from shop floor to boardroom.

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Ford & Stanley Talent Services Group Ltd is a Disability Confident employer that is committed to a policy of equal opportunities for all opportunity seekers. We shall adhere to such a policy at all times and will review on an on-going basis all aspects of recruitment to avoid unlawful or undesirable discrimination. We will treat everyone equally irrespective sex, sexual orientation, gender reassignment, marital or civil partnership status, age, disability, colour, race, nationality, ethnic or national origin, religion or belief or political beliefs and we place an obligation upon all staff to respect and act in accordance with the policy.

Services advertised by Ford & Stanley are that of an employment consultancy business