Health and Safety Administrator

Administrator | Leeds | Private Hospital | Part Time 22.5 Hours | Permanent | Competitive Salary and Excellent benefits
Job Purpose
To support the Health and Safety Officer in coordinating and implementing the delivery of Health, Safety and Risk strategies at the facility Assisting the Health and Safety officer in ensuring the provision of high quality and safe care and services at all times. Promote a positive culture of health and safety in the workplace.
Overall Responsibilities
- All administration requirements for the maintenance of the Health & Safety Management System folder.
- Lead for Waste Management and waste audits (temporary/subject to review)
- Collation of H&S incidents from Datix reports. Trends, near misses, etc.
- Redirecting of general enquiries that are sent to the Health and Safety Officer, to members of the health and safety team as required.
- To deal with telephone queries, directing calls to the appropriate H&S person, taking messages or dealing with the enquiry in a professional and efficient manner.
- Updating local health and safety arrangements / policies as required and distributing throughout the facility.
- Maintenance of Hospital Wide Action Plan spread sheet and follow up on outstanding actions as directed by the Health and Safety officer.
- Administration of the Health &Safety Flash alerts, responding to central health and safety team within the time frame of 7 days and collation of departmental responses.
- Health & Safety Training - records administrator; assist with course registration, issuing certificates as required.
- Advise the Health and Safety Officer if actions or risk assessments are not being managed in a timely manner.
- Take minutes and distribute minutes of all Health and Safety meetings. Including, Water, Fire, Waste management and Safety Representatives meetings.
- Assisting the Health and Safety Officer in the conducting of quarterly hospital wide health and safety monitoring inspections.
- Assisting the Health and Safety Officer in ensuring that there are adequate induction health and safety training arrangements (including first day fire safety instruction) in place for staff employed at, or routinely working at the facility, and other staff working at the location. This will include agency staff, consultants and staff employed by consultants.
Qualifications and Training, Experience
- Good standard of secondary education with demonstrable literacy and numeracy skills.
- IOSH Managing Safely / IOSH Working Safely course
- At least 3 years administration experience
- Previous experience working in the healthcare industry or a similar customer orientated organisation.
Benefits:
We offer a comprehensive package designed to support your wellbeing, development and work-life balance:
- 35 days annual leave (pro rata, incl. bank holidays)
- Contributory pension scheme with flexible retirement options
- Private medical insurance & life assurance
- Free DBS, free uniform, and free on‑site parking
- Access to Spire for You - discounts & cashback across 1,000+ retailers
- Professional development & clear career progression pathways
- A supportive, collaborative culture where you are truly valued
Our Values:
At Spire Healthcare, our people are our difference. Their dedication, compassion, and pursuit of excellence shape the outstanding patient experience we're known for.
We are committed to:
- Driving clinical excellence
- Doing the right thing
- Caring as our passion
- Keeping it simple
- Delivering on promises
- Succeeding and celebrating together
We commit to our employee's well-being through work life balance, on-going development, support and reward.
"Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services