Facilities Coordinator

Facilities Administrator

Hours: Monday to Friday, full-time hours.
Salary: £29,000 P/A
Location: Notting Hill, London

This is a permanent role. 
 
Dynamite recruitment is working in partnership with a well-established organisation who are UK based. Due to a busy period out client is looking to recruit a Facilities Administrator/Helpdesk to start as soon as possible.
 
As a Building and Facilities Coordinator, you will be responsible for:

Supporting with building inspections (weekly and monthly). Ensuring that there is a safe and compliant workplace, including building fabric, equipment and proactively monitoring the condition of workplaces.
Maintain workplace solutions stock levels.
Take ownership of actions from building inspections or service requests and create action plans, including full resolution, or escalation.
Ensure the safety and wellbeing of people working within our workplaces, working with other central services colleagues to deliver this.
Enable the regular occurrence of annual audits (i.e. Fire Risk Assessments, H&S audits), by providing access to sites and relevant documentation.
Implementing any recommendations, commissioning necessary works and reporting regularly on progress.
Troubleshoot, triage and resolve calls, queries and requests via the Workplace Solutions Helpdesk, complying with SLAs. Escalate to third parties as appropriate.
Contribute to any incident response, supporting with Business Continuity activity, working to minimise any impact on our customers.
Responsible for the security of the buildings (opening and closing)
Support procurement processes, including preparation of specification and tender documents where required.
Be responsible for specific facilities services contract management, acting as a primary point of contact, understanding contract requirements, holding regular contract review meetings, escalating issues by exception.
Day to day contractor management of all suppliers working onsite (including internal cleaners and Homecare colleagues) ensuring all necessary H&S and procurement requirements are undertaken.
Carry out purchasing and invoicing processes in a timely and accurate manner. Understand and comply with Financial and Procurement regulations. The ideal Facilities Coordinator will have/be...

Good coordination experience
Strong communications skills and experience
Good administration skills and experience
Self-motivated and enthusiastic with a solution focussed, positive ‘can do, will do’ attitude, putting the customer at the heart of every interaction.
will be able to work to deadlines
Will have a keen eye for detail.
Effective interpersonal skills: flexible and committed, enthusiastic, takes ownership,
Good experience of Microsoft Office packages including Outlook, Word & Excel
IOSH would be desirable but isn’t essential.
MUST BE ABLE TO DRIVE To be considered please submit your cv asap or email (url removed) for more information