Office Manager

Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group's business units we deliver a truly integrated, multidisciplinary service.

VolkerEnergy have a fantastic opportunity to join our project at Margham. Are you an Office Manager looking for your next position? if so get in touch!

Overall Role Purpose:

Site and demobilisation; On-going management of offices and consumables throughout the life of the contract including demobilisation

Plant; Management of Plant Requisition Register

Liaising with Works Manager / General Foreman ensuring all plant hire / off hire kept up to date in Cost Capture Workbook including actual costs & accruals.

Review the live hire report on a weekly basis and address any issues.

Uplift to orders ensuring order value is not exceeded.

Ordering, off-hiring and damage / loss notification of plant and equipment in a timely manner

Managing Cost Capture Workbook. Filing on to workspace register, requisitions, delivery notes, collection notes, weekly live hire reports and uplift to order forms

Materials; Management of Materials Requisition Register

Ensuring all materials delivered are recorded in Cost Capture Workbook

Manage and monitor the bulk order percentages

Managing the materials GRN register, special attention for concrete pours with continuity of tickets, waiting times, part load charges

Uplift to orders ensuring order value is not exceeded.

Managing Cost Capture Workbook. Filing on to workspace registers, requisitions, goods received notes and uplift to order forms

Purchase Card; Request quotations for authorisation from the site team, placing purchase card orders.

Controlling purchase card ordering, administration & reconciling of total expenditure after pre-authorisation from delegated authority

Managing Purchase Card Requisition Register

Coding on RBS, uploading VAT receipts to transactions

Managing Cost Capture Workbook. Filing on to workspace registers, requisitions, delivery notes and VAT invoices

Fuel Cards; Managing Fuel Card register, allocation, receipts and reconciling of statement

Click Travel; Arrange travel & hotels & reconcile monthly expenditure

Managing Cost Capture Workbook. Filing on to workspace requisitions, booking details, travel & hotel signed reports

Asset Register; Managing and maintain asset register within Cost Capture Workbook

Manual Accruals; Ensure direct/agency labour accruals & subcontract liabilities are entered before month end report is run

Invoices; Invoice checking

Querying invoices with Suppliers and ensuring the query details are on ITE Soft and on the correct query code

Managing / monitoring disputed invoices in a timely manner / Chasing credit notes

Clearing invoices/credits from ITE Soft

Journals; Management of the Journal Register

Filling in the journal voucher, obtaining the correct signatures for approval

Managing Cost Capture Workbook. Filing on to workspace journal vouchers and a live register

Closeout and Handover; Ensuring all costs, accruals, invoices and filing are closed out within 3 months of the contract completion.

Reports; Produce monthly cost reports and accruals, supplying all background information to calculations (Cost Capture Workbook). Ensure all monthly checks have been completed before reports are issued.

Section 8 on Workspace; Managing the filing on section 8 at all times, ensuring all the correct documentation is named appropriately and in a timely manner

About you

Required Qualifications / Expertise

Site/Construction Company experience
AAT accountant or relevant costing management experience
Experience as an office manager/cost manager preferred
Educated to at least 4 GSCE Level standard or equivalent including English and Maths
Excellent communication skills including written English and ability to compile own letters.
Excellent IT skills including; Word, Excel, Powerpoint, Access, E-Mail and Internet
Excellent telephone manner
Ability to use initiative
Discretion and confidentiality
Time management skillsIf your past experience doesn't match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us.

Why work with us?

VolkerStevin is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure.

By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerStevin are able to ensure our staff provide unrivalled resources and expertise to our clients.

We offer competitive rewards and benefits, recognising the value we place on our employees.

We offer a range of benefits, including:

Competitive salary
Competitive annual leave and an additional day off on your birthday
Option to buy additional annual leave
Private medical care
Pension
Life Assurance
Cycle to Work scheme
Shopping and restaurants vouchers, rewards, and discounts
Training and development opportunities-comprehensive skills-based training
Family friendly polices including enhanced maternity benefits
Employee Assistance
Flexible working opportunities
programme
Mental health, physical health, and financial support
24/7 Virtual GP serviceFairness, inclusion and respect

We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.

If you need support with your application, please contact us at

Additional information

Note for Recruitment Agencies:

Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release.

We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed

VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.

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