HR Coordinator

Reporting to: Senior HR Manager
Start Date: Immediate
Working Hours: Mon – Fri, 8am – 5pm
Probation Period: 6 months
Job Type: Full Time, Permanent
Job Location: Southgate, Office Based, Various sites
MAIN DUTIES
Recruitment & Onboarding
* Manage end-to-end administrative recruitment processes: posting vacancies, managing applications, coordinating interviews, and supporting offer management.
* Support hiring managers in organising shortlisting, interviews, and reference checks.
* Ensure onboarding and induction processes run smoothly, including the accurate setup of employee records on HR systems (Cezanne HR, SharePoint).
HR Administration & Process
* Maintain and update employee training, personal, and compliance records on a daily basis.
* Monitor and update training and development records on HRIS (Cezanne & Litmos Training platform), ensuring all training data is accurate and up to date.
* Follow up to ensure the correct process is followed when booking internal and external trainings.
* Support project and maintenance teams, including on-site staff, to ensure HR processes are followed at all stages.
* Conduct and track DBS checks, attendance, and other compliance-related tasks.
* Support continuous improvement of HR systems, processes, and templates.
* Manage the effective operation of the Integrated Management System (IMS) and other HR administrative tools.
Workforce Support & Development
* Assist managers across multiple sites with HR administration and workforce-related queries.
* Conduct regular site visits to support HR activities and ensure smooth operations.
* Support the coordination of employee training and development initiatives, ensuring timely completion and compliance with organisational requirements.
* Build and maintain positive working relationships with stakeholders at all levels.
* Promote the company’s values, wellbeing, and professional standards in all HR activities.
Employee Relations
* Provide practical support to managers on day-to-day HR matters, including performance reviews, return-to-work meetings, and routine employee relations issues.
* Prepare and maintain accurate documentation (letters, case notes, meeting records) ensuring consistency and compliance with company processes.
* Support managers to resolve workplace matters constructively, promoting positive employee experiences.
* Escalate complex issues to the Senior HR Manager while maintaining oversight of administrative processes.
SKILLS & KNOWLEDGE
Essential
* Minimum 3 years’ experience in HR administration or a generalist support role.
* Experience supporting recruitment, onboarding, and workforce administration.
* Strong organisational skills with the ability to manage multiple priorities.
* Comfortable working across multiple sites.
* Excellent interpersonal skills, with the ability to build credibility with managers and employees.
* Excellent IT skills, particularly advanced proficiency in Microsoft Excel (e.g., formulas, pivot tables, data analysis, and reporting).
* Proficiency in HR systems such as Cezanne HR, SharePoint, and attendance/IMS tools.
Desirable
* Experience in a multi-site or project-based organisation.
* CIPD level 5 qualification or working towards CIPD