Legal Business Support Administrator

Location:

Civic Campus, Euclid Street, Swindon, SN1 2JG

Employment Type:

Temporary | 37 hours per week

Nova Hire Recruitment is recruiting on behalf of Swindon Borough Council. Provide high-quality administrative and legal support to the Chief Legal and Monitoring Officer and Legal Services team. Ensure work is prioritised and delivered efficiently while maintaining strict confidentiality.

Key Responsibilities

* Super user of IKEN Case Management System (case creation, document management, reporting, bundling)

* Manage legal records, agreements, and electronic filing systems

* Monitor legal inboxes and allocate queries appropriately

* Support Right to Buy processes, including title checks and documentation

* Prepare court documentation for Single Justice Procedure cases

* Record Land Registry searches and manage related cost tracking

* Support onboarding, IT requests, equipment orders, and timesheets

* Produce KPI and performance reports for Legal Services

* Assist with FOI (Freedom of information act), SAR (Subject Access Requests), complaints, and member enquiries

* Carry out general administrative duties (post, calls, scanning, invoicing)

Additional Duties

* Improve processes and support service efficiency

* Help maintain the Legal Office Manual on SharePoint

* Provide support across teams, including childcare legal admin when needed

Working Relationships

* Daily contact with Legal team and council officers

* Regular liaison with Line Manager