Job ID: 1298/108
Location: Newcastle
Rate/Salary: £27,000 per year
Benefits: Great benefits
Type: Permanent
HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy and Subsea sectors – visit the HSB Technical website
for a list of our vacancies. We have a number of permanent and contract vacancies for multiple businesses across the UK and overseas.
The below job description will outline this position of: Business Administrator
Typically, this person will support administrative and operational functions across multiple departments, ensuring efficient scheduling, accurate commercial processing, and high-quality customer support. This is a varied role suited to someone who can manage multiple tasks, support engineers and internal teams, and maintain strong organisational standards.
HSB Technical’s client is an established and well-regarded business entity.
Duties and responsibilities of the Business Administrator:
* Coordinate scheduling of maintenance activities and engineer visits
* Ensure engineers have correct documentation, equipment, and site access
* Prepare and process invoices, quotations, and service documentation
* Create and manage work orders, purchase orders, and sales orders
* Maintain accurate data across internal systems (ERP/Dynamics)
* Process timesheets, expenses, and track training/certifications
* Produce KPI reports and customer documentation within deadlines
* Liaise with customers, engineers, and internal departments
* Support compliance, documentation control, and quality processes
* Manage inbound enquiries, emails, and general office administration
* Assist with travel arrangements, warranty claims, and ad hoc admin tasks
* Support continuous improvement of processes and workflows
Qualifications and requirements for the Business Administrator:
* Previous experience in an administrative or coordination role
* Strong IT skills (Microsoft Office essential)
* Excellent communication skills, both verbal and written
* Strong organisational skills with the ability to manage multiple tasks
* GCSE Maths and English (or equivalent)
* Professional, reliable, and customer-focused approach
* Ability to work independently and as part of a team
* Experience in scheduling, operations, or engineering environments (desirable)
This vacancy is being advertised by HSB Technical Ltd who have been appointed to act as a recruitment partner for this role
Salary description
£25000.00 - £27000.00 per year