Installation Coordinator

Job Title: Installation Coordinator

Reporting to: Installation Manager

Department: Installation

Job Function:

To coordinate in the day to day running of the company’s Site Installation Activities. Liaise internally across the organization, in particular with installation department Site Engineers and generate site documentation.

Duties & Responsibilities:

* Actively promote company Health & Safety Policies & Procedures, and coordinate H&S planning and related information/documentation received from and to sites.

* Coordinate with the Installation Manager/Assistant Manager with progress on each contract by attending regular in-house meetings or discussions with the departments concerned.

* Coordinate the Site Diary Sheets, vehicle check sheets, milage sheets ,Time sheets on a weekly basis.

* Attend Project Handovers when required.

* Ensure the timely production of technical documents e.g.:

* Method Statements.

* Risk Assessments.

* Coordinate any necessary Hire Equipment/Plant for sites, along with labour requirements /Testing/Calibration/Repair of site equipment.

* Coordinate administration, including paperwork and filing completed jobs and uploading them on the Jacopa system.

* Ordering of site equipment and utilizing the IFS system.

* Printing and coordination of site documents/RAMS/Lift Plans/ CDM Documents.

* Using specialised knowledge of the Jacopa products consider solutions to any mechanical engineering problems which may arise.

* Assist installation department with occasional mechanical assembly.

* Assist in arranging adhoc vehicle hire ensuring the Fleet Insurance and Dart tag account are up dated

* Any other duties that may reasonably be requested by the Installation Manager.

Person Specification

• Computer literate in Microsoft Word and Excel, training on IFS will be provided.

• Planning and organization skills with the ability to prioritise tasks.

• Good written and verbal communication skills.

• Ability to work to tight deadlines and under pressure.

• Good standard of education.

• Clean driving license.

• Flexible approach to work.

• The role may involve some travelling to sites in the UK.

LEADERSHIP/SUPERVISORY RESPONSIBILITIES

Coordination and prioritising of own work and lead own personal development as required

EDUCATION, TRAINING AND EXPERIENCE

Experience within Documentation/ and Organised /Coordination role.

Experience of producing and reviewing health and safety documentation and assessing risk, particularly at operational and construction sites

Knowledge of quality systems

Strong computer skills, including in MS suite of Outlook, Word, Excel, PowerPoint, TEAMS.

OTHER SKILLS

Ability to work to a high standard with customers, suppliers, and other departments within Jacopa.

Ability to confidently meet and converse with customers.

Excellent verbal and written communication skills.

Excellent problem-solving skills and analytical thinking.

Excellent presentation skills.

Ability to read, analyse, and interpret industry related documents including method statements, drawings and specifications.

INDEPENDENT JUDGMENT, DECISION MAKING & PROBLEM SOLVING:

Ability to make decisions requiring the use of a variety of variables in standard situations, including calling upon and coordinating the efforts of key personnel from within Jacopa and externally resources.

OTHER SKILLS AND ABILITIES

Computer Skills: Must have computer experience using company standard software and high competence in Excel, Word, PowerPoint. AutoCAD an advantage.

Mathematical Skills: Ability to add, subtract and use basic mathematics.

Other:

* Strong organization skills and capability to handle multiple and changing priorities.

* Working knowledge of documentation procedures.

* Working under own Initiative.

* Ability to develop knowledge of wastewater and water industry.

* Teamwork.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is primarily required to work in a busy office environment but also at production / workshop areas and occasionally in other service, operational and construction premises and sites, which will involve working in hazardous and access restricted environments.

The overall noise level in the work environment is usually moderate to loud