Location: Leamington Spa
Salary: pro rata - £35,000
Work Pattern: Tuesday - Thursday 9.30am-3.30pm
Overview
The organisation delivers end-to-end healthcare infrastructure solutions across both NHS and private sectors. They specialise in managing complex programmes, guiding clients from initial concept through to fully functioning medical facilities.
Their work is centred on clinical requirements rather than just physical assets, combining sector expertise, financial understanding, and construction capability to build sustainable partnerships between healthcare providers, investors, and land stakeholders. Their core aim is to enhance access to critical healthcare services for patients.
Role Summary
An opportunity has arisen for a highly organised and proactive individual to take on a central coordination role within the business. The Project Coordination & PMO Manager will support senior leadership while ensuring that projects, systems, and documentation are effectively managed and controlled.
This position plays a key part in keeping operations running efficiently. You will ensure that all project information is accurate, contracts are properly maintained, stakeholders remain informed, and leadership has clear oversight of ongoing activities.
The role requires someone who can introduce structure and streamline processes within a dynamic, fast-moving environment, including identifying opportunities for improved systems or automation.
Core Responsibilities
Project Coordination & PMO Duties
Maintain accurate and up-to-date records across all active projects
Monitor timelines, deliverables, and key milestones
Gather and coordinate information from internal teams
Assist in preparing feasibility studies, business cases, and programme documentation
Ensure all contractual and supplier documentation is complete and compliant
Engage with NHS organisations and external partners as required Operational & Office Support
Provide day-to-day organisational assistance to the Managing Director and project team
Develop and maintain reporting frameworks to ensure transparency across activities
Enhance internal workflows, systems, and efficiencies
Oversee document management platforms (including SharePoint) and ensure effective control of information
Support general administrative and office management tasks Stakeholder & Supplier Engagement
Act as a key point of contact for suppliers and consultants
Build and maintain effective working relationships with clients
Assist with communication and resolution of client issues
Coordinate across all parties involved in project delivery Financial & Administrative Assistance
Support tracking and administration of project-related costs
Assist with reporting and documentation linked to funding or NHS processes Candidate Profile
Essential Skills & Experience:
Background in PMO support or project coordination (healthcare, construction, or professional services environments preferred)
Strong organisational ability with a focus on documentation accuracy
Understanding of contract management processes
Experience using SharePoint or similar document management systems
Ability to manage multiple stakeholders and follow up on actions effectively
Detail-oriented with a methodical approach to work Desirable Experience:
Exposure to process improvement or automation tools
Experience supporting financial administration Personal Qualities
Highly organised and methodical
Process-focused mindset
Composed in high-pressure situations
Commercially aware
Comfortable engaging with senior stakeholders
Solutions-oriented and proactive
Able to work closely with an engaged and hands-on Managing Director Working Pattern
Tuesday to Thursday, 9:30am – 3:30pm
#eng1
Salary description
£35000.00 - £35000.00 per year