Practice Administrator

The Practice Administrator will play a crucial role in supporting the seamless operation of a professional services firm. This is a varied and hands-on role at the centre of the firm, supporting the practice manager with the smooth running of the office and helping deliver an excellent service to their clients.

Client Details

This opportunity is with a professional services organisation known for its commitment to excellence and efficiency. The company is a small-sized firm with a strong focus on delivering tailored solutions to its clients while maintaining a professional working environment.

Description

Key Responsibilities

Providing general support to the practice manager
Acting as a first point of contact for incoming calls and visitors
Meeting and greeting clients and supporting meeting room arrangements
Managing incoming and outgoing post
Supporting client onboarding, offboarding and maintaining CRM systems
Assisting with professional clearance and client record transfers
Co-managing shared inboxes and responding to queries where appropriate
Maintaining accurate client records and internal systems
Supporting internal reporting and administrative processes
Managing office supplies and liaising with suppliers and building management
Supporting the organisation of internal meetings, events and ad hoc projectsAdditional Company Secretarial Support

Assisting with the preparation and filing of basic Companies House forms
Supporting the maintenance of statutory records
Assisting with Confirmation Statements and general compliance tasks
Updating internal systems and databases

Profile

We are looking for someone who is highly organised, proactive and enjoys working in a busy professional office.

You will ideally have:

Previous experience in an accountancy or professional services environment
Strong administrative and organisational skills
Excellent written and verbal communication skills
A high level of attention to detail
The ability to manage multiple tasks and prioritise effectively
A proactive and flexible approach
Confidence working both independently and as part of a team
Strong IT skills
Experience using the Digita suite would be valuableKnowledge of, or an interest in, Company Secretarial work would be advantageous but is not essential, as training can be provided.

Job Offer

Competitive salary
Permanent position within a professional services firm.
Opportunity to work in a small sized, supportive team environment.
Potential for professional growth and development.If you are ready to take the next step in your career as a Practice Administrator, apply today to join a reputable organisation in the professional services industry