Office Manager

Office Manager
Near to Castle Donington / East Midlands Airport (free parking on-site)
£40,000 - £50,000
Our client is an established family business with some impressive plans for expansion.
They have 3 sites throughout the UK and these sites are coordinated and looked after from the Head Office at Shardlow. We are looking for a friendly and enthusiastic Office Manager to lead the small busy team and take ownership of the day to day running of the office. This is a busy, demanding and varied role and would suit someone with a proven track record in a similar role.
The office is a very busy, customer facing environment so great communication skills and a professional attitude are a must.
Key responsibilities:
Administrative tasks:
* Overseeing the administration team of four to ensure all customer & supplier records are kept up to date and all processes followed to ensure maximum turnover & profit for business
* Making supplier & customer payments
* Liaising with Health & Safety advisors & fire safety advisors to ensure annual checks are carried out. Liaising with company directors to implement any legal requirements and recommendations
* Liaising with insurers for annual policy renewals & mid-term adjustments.
* Ensuring company vehicles are all taxed & MOTs completed on time. Maintaining company vehicle database & files.
* Liaising with suppliers for contract renewals to achieve best rates
* Ensuring websites are kept updated with new pricing information and items for sale
* Liaising with suppliers to maintain good working partnerships & obtain quotations
* Preparation of customer quotations
* Issuing of Purchase Agreements & Licence Agreements
* Liaising with the 2 other sites to ensure all customer agreements completed & relevant documents received
* Resolving customer complaints
* Providing daily updates of all relevant information to company directors
* Overseeing ordering of stock for the on-site retail outlet - including the annual stocktake
* Collation of reports for quarterly management accounts & Year End
Finance tasks:
* Processing invoices – ensuring all invoicing is completed on time and accurately
* Managing expenses and petty cash
* Bank reconciliations of all accounts
* Payroll preparation, including collating staff hours
* Preparing information for VAT returns and submitting VAT returns
* Preparing and submitting information to HMRC
* Producing year-end figures
* Logging customer bank receipts
* Reconciliation of company credit card statements
* Credit Control and debt recovery
* Purchase ledger reconciliation
HR tasks:
* HR – preparing and coordinating the staff rota, logging of hours and absences for payroll, payment of wages & PAYE, recruitment (from writing ads to conducting interviews), issuing of contracts and contract amendments
* Working with an external HR agency regarding any disciplinary matters and ensuring all HR documentation kept up to date
* Completing annual compliance checks
* Staff training - both new starters & ongoing for existing staff members
A really busy and interesting role in a fast paced environment. Someone with experience of using Sage would be an advantage.
Hours of work Monday – Friday 9am – 5pm and one weekend pcm (with time off in lieu in the week).
Please do get in touch if you would like to know more