Finance Admin & Purchase Ledger

Finance Admin & Purchase Ledger - Brentwood

Full Time: Mon-Fri (Apply online only) (on site – no hybrid working)

28 days annual leave (including 8 public holidays)

Role Summary:

As part of the Finance and Accounting team, the role primarily involves processing purchase invoices, received on a daily basis, checking them against purchase orders, querying with suppliers and internal departments, to ensure all posted to month-end deadlines and to allow for prompt weekly payment runs.

Assisting with weekly processing and payment of subcontractors wages

Duties include, but are not limited to, the following:

Saving and refiling purchase invoices received by email or post and annotating ready for validation and processing.

Checking supplier invoices against purchase orders in current system, Eque2 (migrating to Sage200 in coming months), and processing to make available for payment.

Working with suppliers and internal departments to resolve any disputed invoices, following up on an ongoing basis to ensure issues kept to a minimum.

Collating information for weekly subcontractor wages and dealing with any queries or questions in a timely manner.  

Collating and reconciling supplier statements, noting any queries and differences.

Dealing with Penalty Charge Notices (PCN’s) in a timely manner – notifying staff and external parties on receipt, and following up to ensure the best resolution.

Monitoring and assisting with general housekeeping of the Accounts email inbox.

Any other administrative duties as required to assist with the smooth running of the Finance and Accounts department.

Skills and Knowledge:

IT literate with good knowledge of Microsoft applications such as Outlook, Excel and Word.

Good administrative and communication skills with ability to organise and prioritise daily workload.

Knowledge of Sage200 would be an advantage but not essential as training will be provided.

Must Drive