Bid Administrator

Murphy is recruiting for a Bid Administrator to work with the Work Winning team across all Energy projects.

Operating in the United Kingdom, Ireland, Canada and the USA, Murphy provides better engineered solutions to infrastructure sectors including transportation, water, power and natural resources. So that our teams out on projects can run smoothly it is vital that we have robust support functions in place.

We are committed to fostering an engaging and collaborative work environment in which each person’s career is nurtured and developed. We focus on employee development, providing a culture of innovation and positive work-life balance.

The Murphy Bid Administrator provides high-level administrative support to the Bid Management team, ensuring the timely and accurate submission of Pre-Qualification Questionnaires (PQQs) and Tender proposals. You will be a central point of contact, coordinating various stakeholders to meet strict deadlines and maintain the quality standards of "One Murphy".

A day in the life of a Murphy Bid Administrator

Documentation Management: Assist in the compilation and production of PQQ documents and Tender deliverables.
Portal Coordination: Manage company accounts within client portals to download tender documentation and upload final submissions.
Communication: Act as a point of contact for internal teams (Operations, Health & Safety, Commercial) and manage all client dialogue and clarification logs.
Record Keeping: Maintain accurate digital and paper-based filing systems and update CRM and PowerBI entries for pipeline tracking.
Governance Support: Collect all the latest governance (authority) sign-off documents from Bid Managers and Estimators, and process via Docusign.
Content Support: Liaise with construction teams to collate case studies and update the submissions library with model answers.
Reporting: Assist with the collation of management reporting information and related indirect financial duties, such as tracking bid costs or processing invoices.
CV Coordination: Engage with SMEs by arranging calls to gather accurate, up-to-date, and relevant information for individual CVs.
Document Assurance: Ensure correct version control and availability of all relevant materials for each opportunity.
Administrative support: effective diary coordination, recording meeting notes and organisation of bid-related activities if required.  

Still interested does this sound like you?

Skills: High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Visio).  Teams, SharePoint and Adobe Acrobat aptitude desirable.
Experience: Previous experience in an administrative “pre-contract” support role is preferred but not essential, ideally within the construction or engineering industry.
Attributes: Exceptional attention to detail, the ability to multi-task under pressure, and strong organizational skills.
Values: A commitment to the Murphy "Zero Harm" culture and a proactive, collaborative approach to work