Finance Assistant

Finance Assistant (Accounts Payable)

Working basis: Onsite during training at Friars Bridge Road, Ipswich. Once training is completed, the role will move to hybrid basis, 3 days a week onsite.

Work Schedule: Monday to Friday, 37.5 hours per week between the hours of 9am - 5.30pm with 30 minutes paid.

Positions: 1

Duration: Temporary basis, 6 months with potential to extend.

Rate of Pay: £13 per hour PAYE

Are you looking for your first role in Finance? Opus People Solutions are recruiting on a temporary basis for Finance Assistant to join our Clients, Vertas, central finance team based in Ipswich.

Main Purpose of the Job:

Reporting to the Accounts Payable Manager, the role holder's main purpose is to:-

Process invoices in an accurate and timely manor
Ensure invoices have relevant approvals
Complete supplier payment runs
Assist in ensuring the Ledger close is done correctly and on time
Provide cover for holiday or illness across all three sections of the team

Key Relationships:

Accounts Payable Manager
Transactional Finance Manager
Service Heads and Contract Managers
Finance Colleagues

Main Activities and Responsibilities:

Purchase Ledger:

To fully understand the purchase to payment process
To Process a high volume of Supplier invoices into the system across multiple legal entities
To reconcile supplier statements for all legal entities
To open and scan the post onto the system daily
To maintain the open queries spreadsheets with both internal and external suppliers following up regularly for updates
To assist with processing weekly payment runs in the system
To assist with answering emails in the Accounts Payable inbox

Accounts receivable:

Allocate all cash receipts to correct customer / invoice in a timely manner, ensure unallocated cash position is constantly reviewed and kept to an acceptable level
Ensure Accounts Receivable Ledger is maintained, with any queries or unidentified balances investigated and resolved
Working interactively with and provide support to the Finance Banking Analyst to ensure all cash receipts posted to correct customer account
Working interactively with and provide support to the Master Data Assistant to ensure all master data relating to customer accounts are accurate
Working interactively with and provide support to the Credit Control Team to assist with any queries that will enable the effective chasing and collection of debt
Provide reporting and guidance relating to future customer receipts to the Financial Reporting Manager in order to assist with working capital and cashflow management
Develop relationships with stakeholders across the business, enhancing operations knowledge which will support the improvement of internal finance processes
With support of Financial Reporting Manager, implement a controlled process of change in respect to Master DataSales ledger:

To fully understand the Sales ledger Process
To help process Adhoc Billing from the inbox
To assist with the inbox ensuring all emails are responded to with the 5-day turnaround time.

Requirements:

Experience in Accounts Payable, Sales Ledger, Purchase Ledger, Invoicing, Finance, Payroll, Banking is beneficial but not essential.
Can do attitude and eagerness to learn and encourage success within the team.
GCSE or equivalent grades in C/4 in Mathematics and English.
Commitment to work onsite 5 days a week during training and then to work onsite 3 days a week.

Apply Now! Send your CV directly to Niamh on