Executive Assistant

EXECUTIVE ASSISTANT
An exciting opportunity to support the Director of Communications and Commercial Director within a leading and highly trusted not-for-profit organisation in the Travel and Tourism industry. This is a part-time role, working 4 days per week, totalling 30 hours, paying £40,(Apply online only) - £45,(Apply online only) pro rata. Based in SE1, this role provides high-level administrative and organisational support, ensuring the smooth running of senior leadership activities. This is a fantastic opportunity to join a well-established organisation with over 75 years of experience delivering services and memberships across the UK.

EXECUTIVE ASSISTANT ROLE:

Managing and forward‑planning Directors’ diaries, meetings, materials, travel, and hybrid schedules while ensuring full preparation for Board, Committee, Finance, and SLT sessions
Scheduling meetings, coordinating attendees, preparing documents, taking minutes, and ensuring actions and agenda items are completed
Acting as a key point of contact for internal and external stakeholders, monitoring and managing email and telephone queries, and escalating matters requiring attention
Making travel and accommodation arrangements for Directors, completing online check‑ins, and ensuring all information and documents are prepared in advance
Coordinating departmental and organisation‑wide events, including conventions, team meetings, social events, and project activities, ensuring logistics, catering, and resources are in place
Drafting and editing reports, presentations, and communications on behalf of Directors and supporting website and intranet updates
Handling confidential correspondence with tact and discretion, and maintaining registers, including gifts and hospitality
Preparing and submitting Directors’ expenses, tracking corporate credit card transactions, and liaising with Finance to resolve queries
Providing project management support, including tracking progress, coordinating updates, organising meetings, and supporting cross‑team collaboration
Providing flexible departmental support, including onboarding, rota scheduling, 1:1 coordination, covering other EAs during absence, assisting with the switchboard, and supporting emergency and business continuity processes EXECUTIVE ASSISTANT ESSENTIALS:

Bringing a minimum of three years’ PA or EA experience
Using advanced Microsoft Excel skills
Maintaining a high attention to detail
Being highly organised
Working in a team-oriented manner EXECUTIVE ASSISTANT BENEFITS:

Working in a hybrid pattern of 2–3 days in the office
Receiving 25 days of annual leave plus 8 bank holidays, with options to buy or sell leave, a celebration day, and two winter days around Christmas and New Year
Accessing a private medical scheme
Using the employee assistance programme
Benefiting from a rent start scheme
Taking part in a volunteering scheme
Accessing learning and development opportunities If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation