This role extends beyond basic order processing. It involves reviewing complex contracts from the Business Unit and Business Development teams, extracting key information and accurately inputting contract details into the ERP system so they can be converted into work orders.
Candidates should have relevant experience administering large or complex orders within an ERP system, along with an understanding of billing and revenue milestones. Strong communication skills are essential, and the successful candidate must be confident, assertive and able to communicate effectively with colleagues, stakeholders and wider business professionals.
Our client is a highly specialised, fast-growing company operating in a critical sector of the economy. The future is not just secure – it’s full of exciting possibilities. With rapid expansion comes the chance to develop your skills and advance your career faster than ever. You'll be supported and encouraged to keep learning and pushing your potential. It’s a place where teamwork thrives, and where you can enjoy what you do – a place that energises and inspires you!
The role is a full-time permanent position working 37.5 hours per week Monday – Friday with flexibility on the start/finish times. You should ideally be based locally to Hoddesdon and have your own mode of transport due to our client’s location. Our client also offers the flexibility of hybrid working (3 days in the office and 2 days from home) along with a competitive salary, fantastic work environment and excellent company benefits.
Duties include:
* Maintaining sales order (contracts) and revenue records in systems, from project set up through to fulfilment (release for invoicing and marking of achievement of revenue milestones), in accordance with the contracts established with clients and in compliance with company and accounting policies.
* Review contracts (Quotations, Work Orders and Purchase Orders) for completeness, compliance and accuracy.
* Translate information from the contract to setting up the project in Access Focal Point (project software application) including the associated revenue recognition and invoicing profiles.
* Raise internal purchase order requests for multi-site projects.
* Trigger invoice requests in a timely manner – at signature of contract, regular monthly invoicing, per milestones or at project completion and through review of weekly invoicing milestone report.
* Work collaboratively with the Business Unit Directors and Project Managers to ensure relevant monthly revenue recognition and invoicing activities undertaken across all projects.
* Assist Project Managers by providing project timely reporting and analysis of information.
* Assist in setting up and updating detailed tracking spreadsheets in Excel for multi-site/ complex/long term projects.
* Work with site Management Accountant to ensure accurate recording of monthly revenue.
* Evaluate processes and procedures to enhance the effectiveness of the business operations to support the growth in quantity and complexity of deals.
* The job holder will be required to operate Focal Point for which proficiency is required or can be attained quickly and Access Dimensions (training on these systems will be provided).
Skills/Experience required:
* Senior experience in relevant contracts role within Sales / Finance environment with a mix of admin and finance experience.
* Experience of ERP systems – i.e. Access, Sage
* Strong knowledge of basic financial principles and practices
* Proven ability to manage financial records pertaining to client contracts
* Numerical skills
* Proficient in Excel with good working knowledge of other MS Office packages
* Well organised and able to prioritise concurrent deadlines
* Analytical and problem-solving skills
* Good written and verbal communication skills at all levels
* Focused on execution with a strong attention to detail
* Good stakeholder and relationship management
* Degree Qualification within a business related subject preferred
Benefits:
* Competitive salary and a progressive and comprehensive suite of employee benefits.
* State of the art working environment on site.
* Opportunity for growth and development and will support funding for relevant training and development programmes.
Due to the high volume of applications we receive, only shortlisted candidates will be contacted. If you do not hear from us, please assume your application has not been successful on this occasion. We appreciate your interest and wish you the best of luck in your job search
Salary description
£14.00 - £18.25 per hour