Facilities Manager

Facilities Manager
Ipswich
£40,000 - £45,000Are you an experienced Facilities Manager ready to take full ownership of a busy, multi site environment? Do you thrive on ensuring buildings run smoothly, safely, and efficiently? If you’re a confident leader who can balance strategic oversight with hands on management, this could be the perfect next step in your career.

We’re partnering with a well established organisation seeking an exceptional Facilities Manager to join their operations team. This is a pivotal position with significant autonomy, where you’ll oversee all aspects of facilities compliance, maintenance, security, and team leadership. This is a varied, high responsibility role where no two days are the same:

Facilities & Maintenance Management
Oversee the delivery of all facilities services across multiple sites.
Maintain accurate maintenance logs, compliance records, and electronic files.
Plan, book, and manage all planned and unplanned works, ensuring quality, safety, and budget control.
Manage third party contracts including M&E, cleaning, catering, inspections, and specialist services.
Lead weekly site inspections and respond to property related emergencies.Budget & Contract Oversight
Control and monitor budgets relating to maintenance, equipment, and services.
Negotiate, review, and renew supplier contracts, ensuring value for money and service excellence.
Implement a rolling 12 month planned maintenance programme.Health & Safety & Compliance
Work closely with H&S teams to ensure sites meet regulatory and insurance requirements.
Escalate issues promptly and maintain accurate documentation.
Prepare operational areas for external audits (ISO 9001, 14001, 45001).Security & Fire Safety
Act as the main point of contact for out-of-hours emergencies.
Ensure all physical security and fire systems are maintained, operational, and regularly tested.
Manage access control systems, CCTV, alarms, and key registers.
Maintain an incident log and report high-level concerns to senior leadership.Team Leadership
Manage and develop a small facilities and reception team.
Set standards, conduct appraisals, support training needs, and cultivate a positive workplace culture.
Ensure consistently high-quality front of house and facilities service delivery.Projects & Space Planning
Coordinate internal and external stakeholders on refurbishment and upgrade projects.
Oversee layouts, room planning, furniture requirements, and infrastructure considerations.
Manage timelines, budgets, risk assessments, and contractor compliance.Waste & Environmental Responsibilities
Ensure correct disposal of general, commercial, and sanitary waste through certified providers.
Maintain waste transfer notes and drainage plans.
Work with departments to improve recycling and segregation practices.IT Support
Support the IT function by preparing equipment for new starters and managing hardware storage.What We’re Looking For
Proven experience in facilities management, ideally across multi-site operations.
Strong understanding of H&S legislation and statutory compliance.
Confident communicator with excellent leadership and organisational skills.
Analytical mindset with strong problem?solving abilities.
Experience supporting or preparing for accreditation audits.
Computer literacy across MS Office and digital record systems.Qualifications
IWFM Level 4 (or equivalent) – highly desirable.
IOSH Managing Safely or NEBOSH qualification.
Project management or coordination experience is an advantage.
Full UK driving licence with willingness to travel.This is a fantastic opportunity to step into a key operational role within a professional and supportive organisation. You’ll enjoy autonomy, variety, and the chance to make a significant impact across the business