Executive Assistant

The Executive Assistant provides high-level administrative support to the Senior Leadership Team (SLT), managing schedules, coordinating meetings, preparing reports, and ensuring smooth day-to-day operations. This role demands exceptional organisational skills, discretion, and the ability to handle multiple priorities efficiently in a fast-paced environment.

Key Responsibilities

Meeting Support:

* Schedule and coordinate meetings, including preparing agendas and accurately taking minutes.

Diary Management:

* Organise and maintain diaries for SLT members, coordinating internal and external appointments with efficiency.

Travel Arrangements:

* Book flights, accommodation, and transportation for domestic and international travel for SLT members, ensuring all arrangements run smoothly.

Administrative Tasks:

* Manage and maintain executives’ schedules, prepare and edit correspondence, reports, presentations, and other documents as well as handle travel expenses/reimbursements

Communication:

* Act as the first point of contact for SLT members, managing emails and calls with professionalism and discretion.

Event Coordination:

* Assist in planning and organising meetings, events, and conferences as required.

Social Media

* Effectively managing LinkedIn accounts and posting engaging social media posts.

Essential Experience, Skills and Abilities:

Qualifications, Knowledge and Experience:

* 1-2 years proven experience in an executive assistant or similar administrative role, ideally supporting senior executives.

* Excellent minute-taking skills with strong attention to detail.

* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

* Exceptional organisational and time-management skills.

* Ability to maintain confidentiality and handle sensitive information.

* Strong written and verbal communication skills.

Skills and Personal Attributes:

* Takes initiative to complete tasks efficiently

* Thrives in a fast-paced environment and can adjust to changing priorities

* Works well with different teams and stakeholders

* Ensures accuracy in tasks and deliverables

* Handles stressful situations with composure