Administrative Assistant

Job Description – Administrative Assistant
Pay: £25,000.00-£30,000.00 per year
Job Description:
At Plumb Tomatoes we are also proud of our commitment to our clients and delivering work at a very high standard which is allowing us to build an expanding client base and expand our service offering and personnel.
We are looking to recruit an Administrative Assistant to develop into a key role within the business specifically support the business and its future growth
The successful applicant will be trained in key processes and systems to support the divisional management team in their day-to-day operational requirements.
Job benefits include:
A full-time position. · Twenty days paid holiday per year · Regular training · Competitive rates of pay · Basic hours 45 hours per week Monday – Friday 07:30 to 16:30.
Requirements of Role
1.
Provision of first incoming customer call management and redirection and/or messaging for call backs.
2.
Administration support to team to assist with resource information and Coordination recording of Works.
3.
Raise job sheets and monitor costs and suppliers as required.
4.
Support the team in material ordering, hire equipment and tracking on and off hire requirements.
5.
Update Sage and other client systems on job completion information and update priced works for invoicing.
6.
Assist in the monitoring of client work order systems such as Maximo, running reports and providing updates and completions as required.
7.
General filing and records maintenance such as holiday request etc.
8.
Maintain mobile phone records, contact lists, updates and issue of changes.
9.
Provide assistance on creating and maintaining message service information on rotas, on call engineers etc.
10.
Oversee PPE requests, ordering, receipting and issue as required.
11.
Support management in minuting meetings, creating meeting records etc.
Preferences
*
To be customer focused with excellent telephone and communication skills.
*
To be methodical and detail orientated with excellent organizational skills
*
To be able to engage effectively with people at all levels.
*
Excellent time management skills and the ability to prioritize work
*
To be able to adapt and take on new skills and approaches
*
To be able to use desktop PC systems and be IT literate
Plumb Tomatoes is an equal opportunities employer.
Job Types: Full-time, Permanent
Benefits:
*
Company pension
Work Location: In person